Database Administration and Prospect Research Specialist

**Be the Spark that ignites the potential in people** At our YMCA, we believe in the power of people. Every day, our dedicated employees and volunteers bring energy, positivity, and inclusivity to everything they do. They are the spark that ignites potential in others—helping individuals grow, thrive, and truly belong.

When people feel connected and supported, communities become stronger, more resilient, and full of life. That’s the impact of people-powered change. Together, we create welcoming spaces where everyone is valued, differences are celebrated, and possibilities are endless. Be the spark. Shine bright. Help others shine too.

**About the Role**:
The Fund Development Database Administrator & Prospect Researcher is responsible for managing the YMCA’s donor database, gift processing and supporting prospect research activities to enhance fundraising campaigns and donor engagement. This role ensures accurate donor records, gift processing, and reporting, while also identifying and analyzing prospective donors across individuals, corporations, and foundations.

The incumbent will provide actionable insights that strengthen fundraising strategy, stewardship, and pipeline development, while ensuring data integrity and compliance with all CRA regulations and YMCA policies. In addition, this role will lead a special project to update and consolidate historical donor information, ensuring a complete and accurate institutional record.

**Responsibilities**:

- Maintain, update, and ensure the accuracy of donor and prospect information in the Salesforce fundraising database.
- Process and record all donations, pledges, and recurring gifts, ensuring timely acknowledgements and tax receipting.
- Develop, generate, and distribute reports, dashboards, and data analysis to inform campaign progress and decision-making.
- Provide database training and support to staff as required.
- Work with the Fund Development team to conduct prospect research using a variety of resources to assess philanthropic interests, giving capacity, and alignment with YMCA priorities.
- Prepare detailed prospect profiles and briefing notes for fundraising staff and senior leadership.
- Manage and track the donor and prospect pipeline, ensuring movement through cultivation, solicitation, and stewardship stages.
- Support stewardship strategies by tracking donor recognition activities and pledge fulfillment.
- Monitor trends and provide insights to improve donor acquisition, retention, and upgrade strategies.
- Ensure compliance with CRA regulations, donor privacy, and ethical fundraising standards.

**Qualifications**:

- Post-secondary education in business administration, information management, library sciences, fundraising, social sciences, or related field.
- Minimum 2-3 years’ experience in fundraising, data management, or prospect research, preferably in the nonprofit or charitable sector.
- Proficiency with donor databases (e.g., Salesforce, Raiser’s Edge, DonorPerfect, or equivalent CRM).
- Strong knowledge of research methodologies, information sources, and fundraising best practices.
- Advanced proficiency in Microsoft Excel and reporting tools.
- Excellent attention to detail, organizational skills, and ability to manage multiple priorities.
- Strong written and verbal communication skills; ability to present data and research findings clearly.
- Knowledge of CRA regulations related to charitable receipting and donor privacy legislation considered an asset.

**Why work for the YMCA?**

The YMCA of Northern Alberta is a charity that ignites the potential in people, helping them grow, lead, and give back to their communities. We are committed to helping our employees and volunteers reach their full potential and are recognized as a great place to work and volunteer. We offer meaningful opportunities to make a difference in the lives of individuals and the health of our communities.

Joining the Y means contributing to over 100 years of providing opportunities for people to shine Our Y serves tens of thousands of people each year through programs and services like health and fitness, licensed child care, day camps, mental health, employment and immigrant services, education and training, and services for youth, families and seniors.

**Our Commitment to Equity, Diversity, and Inclusion**:Inclusion has power, and we take strides to create a diverse, inclusive workplace where everyone can belong. Diverse teams unleash new ideas, and employees thrive in a culture that recognizes and appreciates the unique perspectives and backgrounds of others. Through our differences in how we think and act we can form innovative and effective teams and deliver organizational success.

If we can make the recruitment process more accessible for you, please let us know when we reach out about an opportunity so we can work with you to accommodate your needs.

In keeping with our commitment to safety and child protection, job offers are contingent on t