Ft Accounting Clerk

**_All Manitoba Liquor & Lotteries employees may apply. _**_Manitoba Liquor and Lotteries is committed to Diversity, Equity and Inclusion. We strive to hire a workforce that reflects the community we serve. Employment equity will be considered therefore applicants who identify as women, Indigenous people, members of racialized groups, and persons with a disability are encouraged to apply. _**

**_If you require an accommodation at any time during the recruitment process, please let us know how we can meet your needs._**

**Job Purpose**:
The Accounting Clerk - Commercial Gaming is responsible for the verification and analysis of various financial transactions within the Commercial Gaming division (Video Lotto, Lottery, iGaming and First Nations Gaming). This position is also responsible for daily/weekly/monthly accounting functions including General Ledger account reconciliations, Accounts Receivable administration and financial reporting for the division.

**Responsibilities**:
VIDEO LOTTO TERMINAL (VLT) SYSTEM VERIFICATION AND INVOICING
- Review all daily and weekly exception reports; making necessary adjustments and site holder notifications as required. Exception report review may identify meter problems, requiring notification to Commercial Gaming - Video Lotto Operations and immediate action by a Gaming Technician.
- Review all necessary paperwork received by Gaming Technicians; verify information to the VLT Central System to determine if adjustments are required.
- Ensure all meter and account adjustment reports are submitted for review, verification and approval by the Commercial Gaming Accountant and/or Controller.
- Coordinate and prepare the weekly Commercial Gaming - Video Lotto Electronic Funds Transfers (EFT) withdrawal process, which includes the following:

- Review the weekly Invoice Summary report to ensure all adjustments, credit/debit notes, and all applicable weekly charges have been processed.
- Finalize and execute the weekly posting of the weekly VLT site holder invoices.
- Review and reconcile the EFT withdrawals and refunds between the Invoice Summary and the banking summary reports, verifying transaction count and amount to the Invoice Summary report for accuracy.
- Upload EFT withdrawal and refund files and ensure confirmation is received by the MBLL financial institution.

ACCOUNTS RECEIVABLES
Gaming Receivables
- Track gaming receivables and Non-Sufficient Funds (NSF) (Video Lotto and Lottery) occurrences, reporting NSF balances to the appropriate departments.
- Review Commercial Gaming bank transaction reports daily to verify transactions have been properly accounted for by the bank, identify any discrepancies, and follow up as required.
- Coordinate with Commercial Gaming - Video Lotto Operations for the disabling of VLTs upon NSF notification and coordinate the enabling of VLTs upon the verified receipt of funds.
- Coordinate with Western Canada Lotteries Corporation (WCLC) Operations for the disabling of Lottery Ticket Terminals upon NSF notification and coordinate the enabling of Lottery Ticket Terminals upon the verified receipt of funds.
- Prepare letters of NSF to VLT siteholders and Lottery Retailers, and the preparation of delinquency letters to collections for unpaid balances, when required.

Video Lottery Terminal (VLT) Billable Parts
- Coordinate with Commercial Gaming - Video Lotto operations the billing of VLT billable parts, locating proper work orders and verifying for accuracy and correct information (i.e. correct parts price, proper authorized signature, etc.).
- Prepare VLT site holder invoices for billable VLT parts in the financial management system and send copy to VLT site holder.
- Receive and verify all Commercial Gaming customer cheques and cash received by the organization. Match receipts to invoices in the financial system. Prepare debit and miscellaneous adjustments of accounts in the financial system
- Prepare credit memos as required.
- Prepare and review the aged A/R listing and if required, notify Commercial Gaming - Video Lotto Operations of the delinquent accounts.
- Prepare bank deposits.

MONTH END/YEAR END
- Reconcile and balance bank accounts and prepare general ledger adjusting entries as required. Investigate and follow-up on any discrepancies.
- Analyze and prepare a reconciliation of assigned general ledger accounts. Investigate discrepancies and outstanding items with the appropriate department and prepare necessary journal entries to correct errors and resolve discrepancies.
- Assist in the preparation and compilation of monthly files, including schedules, analysis, reconciliation, accounting entries and other documentary evidence that ensures all transactions for the month are processed accurately and completely.

**Primary Qualifications**:

- Completion of a Grade XII High School diploma or G.E.D. equivalent.
- Completion of or enrollment at the senior level in a recognized accounting certificate program (preference given to the