Receptionist, Dynamic Funds

1 week ago

Montréal, Canada Scotiabank Full time

**Requisition ID**: 231992

Dynamic Funds is a wholly owned subsidiary of Scotiabank, headquartered in Toronto. Dynamic Funds was established as a small investment club in Montreal in 1957, where it was a pioneer in providing professional investment advice to retail investors. Since then, we have evolved to become one of Canada's most recognized wealth management firms. We offer a comprehensive range of products and services, spanning every major sector, geographic region and investment discipline. Our financial solutions include open and closed-end investment funds, fee-based, tax-advantaged and customized high-net-worth programs

**Is this role right for you? In this role you will**:

- Serve all customers (including telephone calls) and respond to their needs or redirect them to the appropriate person, to ensure a response within a reasonable time.
- Receive, sort and prioritize mail, taking into account action items and due dates, to ensure timely responses and action taken.
- Perform daily mailroom tasks and ensure all documents or deliveries reach our internal employees correctly.
- Accept packages and arrange courier service to ensure timely distribution of packages and documents.
- Manage the receipt and processing of shipments and deliveries from head office.
- Coordinate meeting rooms and conference calls ensuring action items and deliverables are discussed.
- Coordinate all internal communications for staff, including updating internal documents, including telephone lists.
- Organize and maintain various filing systems to track and store data and documentation and enable easy retrieval of information.
- Manage the inventory of office equipment and supplies well and ensure that orders are placed on time.
- Distribute office equipment and supplies and ensure all storage areas are properly stocked.
- Participate in activities related to security and keyholder responsibilities, including producing access cards and opening and closing the office and cooperating with building security.
- Pay invoices through our IT billing system
- Take care of catering and business dinners, as needed.
- Organize special events, as needed.
- Communicate with office equipment suppliers to ensure equipment maintenance, as needed; including the supplier of the coffee machine.
- Participate in special projects and other administrative functions, as required.

**Do you have the skills that will enable you to succeed in this role? - We’d love to work with you if you have**:

- Excellent customer service skills.
- Excellent problem-solving skills.
- Excellent written and oral communication skills.
- Great organizational skills and proven ability to manage multiple priorities and deadlines.
- Effective communication and ability to develop good working relationships at all levels of the Bank and with clients.
- Autonomy and ability to complete tasks with mínimal instructions.

**Working Conditions**
- Work in a standard office-based environment.
- Monday to Friday from 8:30 a.m. to 5 p.m

Location(s): Canada : Quebec : Montreal

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