People Services Coordinator

2 days ago

Vancouver, Canada Colliers International Full time

BE authentic. BE influential. BE the expert. Be all that and more at Colliers.

At Colliers, we help leaders succeed by helping them build amazing workplaces, businesses and communities around the world. We do this by thinking differently, sharing innovative ideas and offering a unique and collaborative workplace where you can succeed.

Who you are

You will be responsible for providing advice and guidance to Colliers Business lines, providing HR advisory across many areas, including employee engagement, performance management, training and development, orientation and onboarding and diversity. You will also be responsible for handling employee questions and requests, always ensuring to resolve issues in a timely manner with the appropriate documentation.

You will develop job descriptions, conduct exit interviews, and provide employment law information to managers and employees upon request. You will also be responsible for developing strong relationships with key stakeholders across the business.

What you bring
- Degree and/or diploma in Business Management
- 3+ years experience in a similar role.
- Broad range of experience with HR programs and policies.
- Strong computer skills with previous experience working with MS Office programs.
- Excellent attention to detail with the ability to multi-task; and exemplary communication skills.
- Knowledge of current HR related federal, provincial, and local legislation and regulations.

What Success looks like
- I-9 Form compliance - verify I-9 forms are submitted correctly and on-time, perform regular audits, make corrections as necessary (per US Government guidelines)
- Audit Visa/Work Permit status and expiration; Notify of renewal, update I-9 form with new Visa detail, etc.
- Verify SSN/SIN
- Audit and maintain employee and IC files
- Coordinate employee file record retention per federal, state and provincial guidelines
- Coordinate Colliers standard of conduct policy acknowledgment for new acquisitions
- Prepare and distribute People Services quarterly compliance report to HRLT
- Manage HR Hero (US employment compliance partner) account, compliance news, internal notifications, etc.
- Coordinate cross-functionally within People Services to ensure compliance activity is known and managed
- Maintain Employee Handbook / Policy manual by gathering input from SMEs in functional teams
- Coordinate with third party (LaborLawCenter) to ensure all US offices have current employment law posters
- Complete assigned “Hire” business process tasks
- Verify all terms in Offer Letter are properly entered in Workday
- Enter and/or confirm referral bonus payments (Canada)
- Audit, complete and/or reassign outstanding tasks on terminations (Reassign or cancel)
- Submit People Services Invoices
- Reconcile monthly credit card for VP, People Services North America
- Coordinate internal People Services team member onboarding plan activities, equipment, workspace, access
- Create internal job amendment letters, as required
- Compile verification of employment letters, as required.
- Provide distribution lists from Workday to stakeholders
- Act as liaison with translation company for translation requests
- Maintain monthly non-integrated office data updates
- Maintain People Services SharePoint, access rights.
- Maintain People Services invoice tracker
- Maintain NA PS inbox and calendar
- Compile transition letters during integrations and other administrative duties as required

LI-JD1

Direct applicants only please, no agencies.

  • People & Culture Coordinator (Temporary - 6 Months)

    1 week ago

    Vancouver, Canada WCG Services Full time

    **Department**: People & Culture **Location**:Remote - Canada **Who we’re looking for**: **People & Culture Coordinator (Temporary - 6 months)** WCG is growing and we’re looking for a **People & Culture Coordinator** to join our team of skilled human resource professionals. Like WCG, you believe in the power of work to transform lives. As People &...

  • Coordinator, People

    6 days ago

    Vancouver, Canada Canucks Sports & Entertainment Full time

    **Position**:Coordinator, People **Department**:People **Reports to**:Sr Manager, People & HR Analytics ***: The Coordinator, People is responsible for coordinating a wide variety of people-related processes including the scheduling of hourly event staff group of over 2,000 working at Rogers Arena, and for providing administrative support as required....

  • People Services

    6 hours ago

    Vancouver, Canada Colliers Full time

    Make your next move an expert one. At Colliers it’s not our success that sets us apart, it’s how we achieve it. Our people are passionate, take ownership and always do what’s right for our clients, people and communities. Why Colliers? Our enterprising environment needs your expertise to facilitate Colliers’ continued growth as an industry leader....

  • People Services Coordinator

    2 days ago

    Vancouver, Canada Canfor Full time

    **Posting ID**: - 23676 **Position Type**: - Temporary **City**: - Vancouver, BC, Canada **Location**: - Vancouver H/O - Canfor Corp_1060 (BC49) You pay close attention to detail, communicate clearly and can process new information at a rapid pace. You have exceeding customer service skills, build genuine relationships and support fellow team...

  • People Operations Coordinator

    7 days ago

    Vancouver, Canada Visier, Inc Full time

    Visier is the leader in people analytics and we believe in a 'people-first' approach to business strategy. Our innovative technology transforms the way that organisations make decisions, allowing them to elevate their employees and drive better business outcomes. Embarking on an exciting new chapter in our growth story, we are looking for talented...

  • People Ops Coordinator

    1 week ago

    Vancouver, Canada Bardel Entertainment Full time

    OUR STORYFor more than 35 years, Bardel Entertainment has been growing and evolving, yet at our core, we remain grounded in the creative roots of the craft of animation.  Our pursuit of fresh ideas, techniques, and technologies is driven by the belief that together, through creativity and collaboration, we can accomplish anything!  If you want to be part...

  • People Coordinator

    1 week ago

    Vancouver, BC VC G, Canada Discover Canada Tours Full time

    Position: People CoordinatorHours: 30 hours per weekHourly Wage: $37.17 ($58,000 annual)Employment Type: Full-time, PermanentBenefits: Extended medical insurance after 3 months of probation periodWorking location: 636 Hornby St, Vancouver, BC V6C 2G2Number of job vacancies: 1Company Name: Discover Canada ToursPrimary Service of Business: Tourism agencyIn...

  • People & Culture Coordinator

    2 days ago

    Vancouver, Canada QP Full time

    **People and Culture Coordinator** Quantum Pigeon Technologies Inc. (QP) is a social media platform that is focused on providing a secure, private and engaging social media and messaging experience. Our platform provides a unique way for creators to create and monetize their content and connect with audiences. We are looking for a part-time (20hr/week)...

  • People & Culture Coordinator

    2 days ago

    Vancouver, Canada iQmetrix Full time

    **What We Do**: iQmetrix is the only provider of Interconnected Commerce software solutions for telecom retail. Interconnected Commerce is a complete set of software and technologies that are modular, flexible, and have telecom-specific capabilities, enabling telecom retailers to provide an uplifting experience for their customers. We empower telecom brands...

  • People & Culture (HR) Coordinator

    1 week ago

    Vancouver, Canada Ste. Marie Studio Full time

    **Job Title**:People & Culture (HR) Coordinator** Reports to: Principal & CEO Location: Vancouver Studio Hrs: 5 days per week Ste. Marie Studio is actively seeking a driven and detail-oriented individual to join us as our People & Culture (HR) Coordinator. This full-time position presents an exceptional opportunity for someone skilled in communication...