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HR & Finance Administrator / Administrateur (Trice) Des RH Et Finances
2 weeks ago
_[La version française suivra]_
Job Title: HR & Finance Administrator
Type: Permanent, Full-Time
Reporting To: VP Operations & Administration
Location: Hybrid (Office in Westmount, Quebec, 8-minute walk from Vendôme Metro)
**About CandorVision**
Celebrating 10 years of success in transforming patient care, CandorVision (a division of CandorPharm Inc.) is at the forefront of dry eye treatment in Canada and has earned a trusted reputation with both patients and healthcare providers. We are a Canadian owned and operated company dedicated to helping healthcare professionals provide exceptional care to their patients. We are currently seeking an **HR and Finance Administrator** to join our dynamic team. This role is ideal for a detail-oriented professional who has previous work experience and enjoys a mix of administrative and financial responsibilities.
**Key Responsibilities**
The HR & Payroll Administrator is responsible for managing payroll processing, HR documentation, confidential records, and assisting with recruitment. This role also involves financial tasks such as accounts payable (AP) management, credit card reconciliations, and sales team expense tracking. Additionally, the position provides administrative support to the management team.
- Payroll & HR Administration (60%)_
- Process biweekly payroll accurately and on time using ADP software, ensuring compliance with company policies and regulations.
- Prepare and manage HR contracts, offer letters, and other employment related documentation.
- Maintain confidential employee files, contracts, and HR records in a secure and organized manner.
- Respond promptly and professionally to employee inquiries regarding payroll, pay stubs, and leave balances.
- Assist with employee on-boarding and off-boarding processes, ensuring all necessary documentation is completed.
- Administer group insurance plans, including enrollments, terminations, and updates.
- Reporting & Compliance (15%)_
- Prepare and distribute T4 and Relevé 1 forms annually.
- Issue Records of Employment (ROEs) for departing employees as required.
- Ensure compliance with federal and provincial payroll regulations, including taxation, deductions, and reporting requirements.
- Financial & Expense Management (20%)_
- Manage accounts payable (AP) processes to ensure timely invoice payments and reconciliations.
- Perform credit card reconciliations for company accounts, ensuring accurate record-keeping.
- Process and track expenses for the sales team, ensuring proper documentation and approvals.
- Administrative Support (5%)_
- Handle confidential mail, agreements, and document storage.
- Provide general administrative support to the management team
**Qualifications & Requirements**:
- Education: Diploma or degree in Business Administration, Human Resources, Accounting, or a related field is preferred.
- Experience: Minimum of 8-10 years of experience in HR administration, payroll and/or financial administration.
- Previous experience in small business is a definite asset.
- Bilingualism: Fluency in both **English and French** (verbal and written)
- Strong knowledge of payroll systems and federal and provincial employment laws
- Excellent organizational and multitasking skills.
- Proven experience with hands-on involvement and excellent problem-solving skills
- Strong attention to detail and confidentiality.
- Ability to prioritize, meet deadlines, and handle multiple tasks in a fast-paced environment with mínimal supervision.
- Effective communication and interpersonal skills.
- Experience with accounting or payroll software is an asset.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
**What We Offer**
At CandorVision, we value our team and are committed to providing a supportive and enriching work environment. In return, we offer:
- Work-Life Balance: Flexible work options, with the ability to work from home or at our beautiful boutique office in Westmount.
- Collaborative Culture: Join a friendly, multicultural team of passionate, supportive individuals.
- Comprehensive Benefits: Generous group health insurance package.
- Career Growth: Opportunities for learning and professional development.
- Regular Hours: Enjoy a healthy work-life balance with office hours from 9:00 AM to 5:00 PM, Monday to Friday.
- _________________________
Poste: Administrateur (trice) des RH et finances
Type: Permanent, à temps plein
Supérieure: Vice-présidente des opérations et de l'administration
Lieu de travail: Hybride (Notre bureau est situé à Westmount, Québec, à 8 minutes à pied du métro Vendôme.)
**À propos de CandorVision**
Depuis plus de 10 ans, CandorVision (une division de CandorPharm Inc.) transforme la norme de soins aux patients souffrant de sécheresse oculaire à travers le Canada. Nous sommes déterminés à soutenir les professionnels de la santé canadiens dans leur mission d'offrir des soins exceptionnels grâce à nos traitements pour la sécheresse oculaire sans agents de
