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Corporate Administrator
2 weeks ago
**Corporate Administration**
**Primary Location: Vancouver, BC (on-site)**
**Employee Status: Full-time**
**The Company**
Bridgemans Services Group (BSG), a global provider of workforce floatels and marine services. BSG customizes services to the exact needs and locations of clients, ensuring solutions meet precise specifications, including logistics, crew transfers, housekeeping, catering, and the fulfillment of all HSE requirements.
**The Opportunity**
The Corporate Administrator will assist the senior Administrator and is responsible for the **day-to-day administration** in support of all divisions and departments as required. This position requires excellent verbal and written communication skills, a strong attention to detail and outstanding organizational skills.
**Key Responsibilities**
Responsibilities and essential job functions include, but are not limited to, the following:
- Provide reports as requested by corporate team
- Manage supply inventory and purchases required to maintain the office
- Compile, copy, sort, and file records of office activities, business transactions, HSE and other activities
- Record and prepare meeting minutes and transcripts
- Create and format documents per company policies
- Support accounting with collecting receipts and tracking expenses and invoicing
- Maintain files and complete periodic reviews to ensure they are current and accurate
- Support in arrange travel and accommodation for incoming and outgoing team members
- Ensure orientation and onboarding documents are completed and ensure Manager & Supervisors are aware of any updates
- Prepare new hire package and greet new team members when they arrive in-office, and support corporate orientation and onboarding
- Maintain a safe and healthy work environment through diligent practice of all HSE regulations
- Potential travel to support both local and international projects
- Support the team with enquiries and other administration tasks as assigned
**Qualifications**
- 2 to 4 years administrative experience
- Vessel and Marine industry knowledge is an asset
- Experience working with SharePoint is an asset
- Demonstrated ability to complete complex administrative tasks with mínimal supervision
- Valid Class 5 driver’s license
- Exceptional comprehension and command of the English language; (written & verbal)
- Outstanding organizational and time management skills
- Excellent working knowledge of Microsoft Office (excel, word, etc.)
- Proficiency with office related electronics and IT (computers, phones, printers)
- Ability to multi-task and prioritize project support
- Ability to complete complex administrative tasks with mínimal supervision
- Ability to foster and maintain a positive tone within the team and to work cooperatively through personal behavior, work contribution and sharing of expertise and knowledge
- Able to clear a drug and alcohol test prior to hiring and potential random tests throughout employment with prior notice
**Physical Working Conditions**
- Some repetitive, physical activity involved (Sitting, typing, walking, kneeling, reaching, lifting)
- Lifting light to medium level weights (up to 20lbs.)
- General office environment
At Bridgemans Services Group we believe that each employee contributes directly to our growth and success. We are committed to workplace excellence, safe work environments and the communities where we work and live. Bridgemans Services Group hires on the basis of merit and is committed to Employment equity and development.
We appreciate all applicants but only those selected for an interview will be contacted.
**Job Types**: Full-time, Permanent
**Benefits**:
- Casual dress
- Company events
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- Vision care
Flexible Language Requirement:
- French not required
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Vancouver, BC: reliably commute or plan to relocate before starting work (required)
**Experience**:
- Administrative experience: 3 years (preferred)
- SharePoint: 1 year (preferred)
Work Location: One location
