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Board Liaison

2 weeks ago

Victoria, Canada Victoria Cool Aid Society Full time

This is a unique opportunity to work with an innovative not-for-profit, in an environment that is committed to working with clients, staff, and community through continuous learning, creativity, and collaboration. Cool Aid has been operating since 1968. We have close to 400 employees, sixteen supportive and affordable housing sites, three shelters, downtown health and dental clinics, and a strong complement of support and outreach services.

Reporting to the Office Manager, the Board Liaison provides administrative support to the Board of Directors. This includes ensuring communication, information, scheduling, governance requirements, and deadlines are maintained.

We offer a range of benefits including a defined contribution pension plan, health and dental benefits, long-term disability, employee and family assistance program, and a minimum of three weeks of vacation.

A narrow selection of the larger scope and responsibilities for this position are as follows:

- Coordinate all Board and Committee meetings including scheduling, distributing meeting notices, preparing meeting packages, attending meetings, recording and distributing meeting minutes, and following up on action items as necessary.
- Organize and format meeting packages, request and ensure timely quarterly report submissions from senior leadership team, proofread, format, and finalize reports in collaboration with the CEO.
- Maintains documentation and electronic filing systems.
- Completes a variety of special projects including creating PowerPoint presentations, special reports, and agenda materials.
- Ability to work independently with mínimal guidance and as part of a team.
- Availability to work occasional evenings for scheduled committee meetings.
- Other additional and/or alternative duties as assigned from time to time.

**Qualifications**

**Education**
- A diploma or certification in business administration, or an equivalent combination of education and experience.

**Experience**
- A minimum of two years of administrative support experience, preferably in a not-for-profit environment.
- Experience providing administrative support for committees, including minute taking is required.
- Experience supporting a board of directors is considered an asset.

**Requirements**:

- Ministry of Public Safety and Solicitor General Criminal Record Check.

**Job Information**
- ** Salary**: $33.26 - $35.95/hour ($34,590.40 - $37,388.00 Yearly)
- ** Work Location**:101 - 749 Pandora Ave.
- ** Work Days**:Monday - Friday.
- ** Work Hours**:Negotiated upon hire, within the hours of 8:30am and 4:30pm with occasional evenings as required for scheduled committee meetings.
- ** Weekly Hours**: 20 hours.
- ** Union**: Exempt.
- ** Benefits**:Eligible for 100% employer paid benefits.
- ** Job Type**:Part-time - Temporary. This position is expected to last for around 6 months, but may be extended.