Junior Operations Coordinator

2 weeks ago

Ottawa, Canada RHEA Canada Full time

Are you looking for a new opportunity in a fast-moving global company with a family feel? A job where you could have an impact?

RHEA Canada’s pace of growth has continued to accelerate, and we have reached a point where we now require additional support across our operations and corporate services group.

We are looking to bring in a Junior Operations Coordinator to support continued growth in operations, service delivery, and corporate services. As part of this team, you would be primarily supporting service delivery and finance as well as performing other administrative tasks across the organization.

**Tasks and Activities**

**The scope of work will include**:

- Supporting the coordination and organization of documents (ex. invoices, contracts, etc.) and ensuring that they are identified accordingly.
- Working with project managers and service delivery managers to ensure that contract-related information is accurate and up-to-date.
- Support purchase order creation, reconciliation and coordination process
- Drafting communications materials for further review.
- Coordinate and manage responses to client requests for pricing and proposals such as Task Authorizations.
- Scheduling meetings and setting meeting agendas.
- Minute-taking.
- Respond to inquiries in a timely manner.
- Supporting other teams, as required - this could mean stepping into perform data entry or data validation for payroll administration, expense claims, or accounts payable (for example).

**Skills and Experience**

**The following skills and experience are mandatory**:

- Must have demonstrated, proven organizational skills.
- Must be able and willing to go attend on-site meetings (Ottawa).
- Ability to work independently is critical.

**The following skills and experience would be highly desirable**:

- Bilingualism (English/French) is preferred.
- Post-secondary education in any field is preferred.
- Previous experience is an asset.

**Why should you apply?**
- You will have the opportunity to work with a larger company and an international team
- We encourage everyone to think outside the box and to push the boundaries of traditional knowledge. This role is an opportunity to join a forward-thinking company and allows for a deeper understanding of the industry.
- Benefits include: competitive remuneration packages; unique career opportunities, personalized training and development programmes

About RHEA Canada

RHEA Canada is a professional engineering and solutions company, offering IT, Physical Security, and Cyber Security services and solutions for government, defence, and other critical infrastructure organizations across Canada. Our clients include the Government of Canada, Department of National Defence, NATO, and commercial engineering companies.

**Job Types**: Full-time, Permanent

Pay: $45,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- Paid time off

Schedule:

- Monday to Friday

**Education**:

- Secondary School (preferred)

Work Location: Hybrid remote in Ottawa, ON K2B 8H6

Application deadline: 2025-01-31

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