Physical Resources Coordinator

Physical Resources Coordinator

**Job Number**:1880

**Job Type**: Permanent Full-Time
**Location**: 247 Franklin St N - Sunnyside Home
**Number of Positions**:1
**Division**: Community Services
**Hours of Work**: 77.5 hours biweekly, 0800-1600, 0700-1500- Week 1: Monday - Friday
- Week 2: Monday - Friday

**Union**: Unifor 1106
**Grade**: Unifor 1106 Grade 004
**Salary Range**: $26.87 - $28.21 per hour- **About Us**

The Region of Waterloo is a thriving, diverse community committed to fostering opportunities for current and future generations. Home to over 674,000 residents and expected to grow to nearly one million by 2051. Guided by our 2023-2027 Strategic Plan, “Growing with Care,” we focus on equity, inclusion, and sustainability. Our mission is to provide essential services that enhance the quality of life for all residents, while our core values emphasize caring for people and the land we share. Join us and be part of a team dedicated to making a meaningful difference in our community.

Dish with One Spoon Wampum:
- Waterloo Region is part of the Dish with One Spoon wampum, a treaty guiding our commitment to:
- Recognizing our shared humanity and land
- Taking only what we need
- Leaving some for others
- Keeping the dish clean
- This agreement underpins our vision, mission, and core values, and reinforces our dedication to meaningful reconciliation and equity.

**The Role**
- Coordinates the purchase, receiving, storage and movement of goods, equipment, and furniture in conjunction with divisional program areas. Operates a central store and delivers supplies to program areas. Maintains a capital and supply inventory.

**Duties/Responsibilities**
- Purchases goods, furniture, and equipment according to specifications.
- Monitors stock levels and reorders supplies as required for program areas (e.g., Maintenance, Housekeeping, Laundry, Resident Care).
- Receives supplies from suppliers/couriers. Verifies shipments received, including quantities and condition against shipping bills. Reports shortages/overages, damage, and spoiled goods received to requestor.
- Prepares and arranges shipment of goods for credit/repair/return, in consultation with management.
- Secures inventory in storerooms and rotates stock.
- Delivers items received (not centrally stored), including food, furniture, equipment, to program areas.
- Maintains and operates a central store for the Division. Receives orders and delivers to program areas.
- Prepares and coordinates shipment of divisional waste and recyclables, including storage and shipment of hazardous waste.
- Maintains a computerized inventory system. Records information (e.g., model/serial numbers, quantities, cost, suppliers, date received); assigns/applies inventory numbers to equipment; and adjusts records when items are sold/replaced/discarded.
- Runs reports for program areas related to consumption, cost, and stock levels.
- Operates hand pump cart and hoisting equipment for shipping/receiving functions. Provides moving services for residents within the facility during internal moves, admissions, and discharges; and same for program areas.
- Cleans and organizes stock rooms, recycling room, and receiving area.
- Maintains inventory records, as required for purchase orders, shipping/receiving.
- Takes preventive measures regarding pest infestation and reports issues to management.
- Participates in quality and continuous improvement programs.
- Performs related duties as assigned.

**Knowledge, Skills, and Abilities**
- Knowledge of inventory management, shipping and receiving, math, and communication skills normally acquired through a College Diploma in Purchasing and Materials Management or equivalent, plus 2 years of related experience in a computerized inventory control environment.
- Knowledge of Workplace Hazardous Materials Information System (WHMIS) and safe handling practices for used medical sharps.
- Knowledge of and ability to adhere to corporate policies, procedures, and guidelines.
- A tuberculosis (TB) test and annual influenza immunization are required.
- Organization and problem solving skills to coordinate ordering activities; multi-task amid changing priorities and interruptions; and work independently.
- Communication and interpersonal skills to respond courteously and professionally to demands; interact and communicate effectively with staff, residents, and families; interact with and have a basic understanding of the geriatric population; place orders/confirm delivery times with suppliers; make recommendations for cost savings and efficiencies; and participate as an effective team member.
- Ability to read and write documentation related to receiving and shipping functions; read meeting minutes, safety and quality assurance forms, and policies and procedures. Ability to write supply lists, purchase orders, and complete forms for safety and quality assurance audits.
- Computer skills with ability to use Microsoft Office, and computerized in