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Accounting & Office Administrator (Quickbooks Online)

3 weeks ago

Burlington, Canada GQ Mechanical Corp. Full time

**Position Summary**

We are seeking a reliable, detail-oriented **Accounting & Office Administrator** with strong **QuickBooks Online** experience to handle full-cycle accounting tasks and support daily office operations. This role plays a key part in keeping our financial records accurate and helping ensure vendor and customer accounts are managed properly.

**Key Responsibilities**
- Prepare and issue invoices based on technician work orders and job completions
- Reconcile customer accounts and follow up on outstanding balances
- Process vendor payments and enter bills related to purchase orders
- Maintain payroll records and assist with bi-weekly payroll preparation
- Perform bank and credit card reconciliations.
- Perform AR and Collection Duties on regular basis.
- Maintain organized digital records in QuickBooks and internal trackers.
- Provide general office support (data entry, document prep, tracking updates) as needed

**Must-Have Qualifications**
- 2+ years of experience in accounting/bookkeeping
- **Proficiency in QuickBooks Online is required**:

- Strong understanding of AR/AP,, collections, reconciliations, and payroll basics
- Excellent organizational and time-management skills.
- High attention to detail and accuracy.
- Comfortable working in a fast-paced service environment.

**Nice-to-Have (Assets)**
- Experience with field service operations or service-based invoicing
- Familiarity with FSM, Trello, Google Calendar or other task-tracking tools
- Previous experience handling the billing side of purchase orders
- Experience assisting with CRA filings or year-end audits

**What We Offer**
- Competitive compensation based on experience
- Consistent Monday-Friday hours (no weekends)
- Opportunity to grow into a more senior accounting role
- Supportive team environment with training and mentorship
- Convenient Burlington/ Milton locations with free parking

**Job Types**: Part-time, Fixed term contract
Contract length: 12 months

Pay: $22.30-$23.46 per hour

Expected hours: 20 per week

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Burlington, ON: reliably commute or plan to relocate before starting work (required)

**Experience**:

- QuickBooks: 2 years (required)
- Accounts receivable: 2 years (required)

**Language**:

- English (required)

Work Location: In person

Application deadline: 2025-06-02
Expected start date: 2025-06-15