Project & Service Coordinator/office Administrator

4 days ago

Victoria, Canada Sasco Contractors Full time

**Position Summary**

Sasco Contractors Ltd., situated at 101-2785 Leigh Road, Victoria, BC, is a growing electrical contracting company currently in search of a dynamic individual to join our team as a Project & Service Coordinator/Office Administrator. This multifaceted role offers an exciting opportunity for someone looking to contribute significantly to our projects and service division.


**Key Responsibilities**

As a Project & Service Coordinator/Office Administrator your job duties and tasks will include but not be limited to:
**SERVICE**
- Assist with putting together quotes for service work.
- Performs basic estimating tasks and present smaller quotes for PM review.
- Setup new customers and maintain customer records, including negotiation of deposit amounts.
- Administer the work order process from dispatch to invoices.
- Administer customer surveys and promote the after-sales experience of customers.

**PROJECTS**
- Project Execution: Ensure compliance reports have been completed, administer change requests, prepare billings, occasional site visits
- Project Monitoring: Material tracking, track the status of permits and renew where applicable, update changes in estimates, run, and review project reports.
- Project Closure: Prepare close-out documentation, arrange final permits, confirm no outstanding items prior to notifying accounting to close the job.

**OTHER**
- Participate in process improvement initiatives within the department.
- Participate in the weekly department meetings.
- Conduct occasional site visits and material pickup as needed.
- Work with the Internal Operations Manager to organize training sessions.
- Coordinate office and field safety related documents.
- Maintain inventory of PPE (gloves, ear plugs, glasses first aid kits and Sasco clothing)
- Carry out and document monthly inspections of the office and shop vehicle.
- Coordinate warehouse and tool management activities with the superintendent’s support.
- Receive material and supply deliveries.
- Oversee the coordination of office cleaning tasks.
- Procure and manage inventory of office supplies.
- Assist in setting up employee tablets and phones.
- Facilitate the process of obtaining government clearances

**Key Relationships Held With**:

- General contractors
- Service customers
- Vendors
- Internal staff and management

**Qualifications**
- Tech savvy with proficiency in using Microsoft suite of products (Outlook, SharePoint, Forms and Lists).
- Excellent organizational, time-management, communication, and problem-solving skills.
- Effective collaborator with project managers and team members.
- Ability to work in a fast-paced environment and adapt to changing priorities.
- Class 5 driver’s license in good standing with the Province of BC.
- 1-3 years of experience in a technical support position for either electrical installations or the supply of electrical equipment is an asset.
- 1-3 years of experience in a construction environment is an asset.
- Proficiency in SiteMax, Sage 300 for Construction, BlueBeam and Procore are an asset.

**What we Offer**
- Competitive salary that aligns with your experience and qualifications.
- Health and dental benefits
- Company social events (family hikes, summer family BBQs, year end party).
- Promotes learning and professional development, and opportunity for career advancement.
- Matches your contributions to the employee Sasco Shares Fund (making donations within our local community).

To learn more about The Sasco Way in action check us out on You Tube:

  • Clk 09r

    2 weeks ago

    Victoria, Canada BC Public Service Full time

    Posting Title- CLK 09R - Branch Administrative Coordinator- Position Classification- Clerk R9- Union- GEU- Work Options- Hybrid- Location- Victoria, BC V9B 6X2 CA (Primary) - Salary Range- $50,190.86 - $56,546.21 annually- Close Date- 9/17/2024- Job Type- Regular Full Time- Temporary End Date- 5/26/2025- Ministry/Organization- BC Public Service -> Indigenous...

  • Administrative Coordinator

    17 minutes ago

    Victoria, Canada Pacifica Housing Full time

    **Key Responsibilities**: - Providing project-specific support to the Senior Manager of Supportive Services: - Maintaining the integrity of various Outreach Services databases; - Monitoring rental supplements and working with the Finance department to ensure accurate distribution of the supplements; - entering new rental supplements and changes into HIFIS...

  • Office Coordinator

    2 weeks ago

    Victoria, Canada MD Financial Management Full time

    Requisition ID: 197626 Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture. MD Management Limited, a division of Scotia Wealth Management, has an exciting opportunity for a talented, enthusiastic, and client-focused Office Coordinator to join our team in **Victoria.** The Office Coordinator is responsible for...

  • Payroll & Benefits Coordinator

    6 days ago

    Victoria, Canada Monk Office Full time

    **Schedule: Full-time | Location: Victoria (800 Viewfield Rd.)**: As a member of the Finance Team, the Payroll & Benefits Coordinator is responsible for the accurate processing of the Company’s payroll, administration of the benefits program as well as other accounting support as required. Come work with an established and vibrant company with its roots...

  • Administrative Coordinator

    1 week ago

    Victoria, Canada Public Health Association Of BC Full time

    **The Public Health Association of BC is Hiring!** **Administrative Coordinator** **Victoria, BC** **1.0 FTE** **Overview** Reporting to the Operations Manager with oversight from the Executive Director, the **Administrative Coordinator** is responsible for handling the clerical and administrative duties of the association. Working alongside a second...

  • Project Coordinator

    2 weeks ago

    Victoria, Canada Heritage Collective Full time

    **Project Coordinator** Our talented and wonderful Kristy is leaving our city, and we are now on the search for someone just as amazing. During her time with us, she took her office coordinator position to the next level and developed it into a Project Coordinator role, which is where our soon to be hired person will start their journey with us. She also...

  • Office Administrator

    1 hour ago

    Victoria, Canada Habitat Acquisition Trust Full time

    Position Description: Office Administrator (OA) **Habitat Acquisition Trust** **Administrative Coordination - Office Administrator (OA)** Position Description: Office Administrator (permanent) 1.0 FTE - 37.5 hours per week - Board consideration) _plus: - a comprehensive and competitive benefits package - 3.5 weeks paid vacation to start with regular...

  • Administrative Coordinator

    4 days ago

    Victoria, Canada Habitat Conservation Trust Foundation Full time

    **Administrative Coordinator** **Purpose** The Coordinator Administrative Services, Habitat Conservation Trust Foundation, reports to the Chief Financial Officer and provides a range of support services for staff that contribute to the achievement of the Foundation’s vision as well as its mandate to invest in projects that maintain and enhance the health...

  • Fo 15r

    6 days ago

    Victoria, Canada BC Public Service Full time

    Posting Title- FO 15R - Finance and Administrative Coordinator- Position Classification- Financial Officer R15- Union- N/A- Work Options- Hybrid- Location- Victoria, BC V9B 6X2 CA (Primary) - Salary Range- $59,015.56 - $66,749.47 annually- Close Date- 11/19/2024- Job Type- Regular Full Time- Temporary End Date- Ministry/Organization- BC Public Service ->...

  • Project Coordinator

    2 weeks ago

    Victoria, British Columbia, Canada VIS Mechanical Ltd Full time $54,560 - $98,720 per year

    Project Coordinator (Construction / Tenant Improvements)Location: Greater Victoria, BCJob Type: Full-Time, PermanentCompany: VIS MechanicalAbout Us:We are one of Vancouver Island's fastest-growing mechanical and construction services companies, delivering plumbing, HVAC, electrical, and tenant-improvement projects across commercial, industrial, and...