Accounts Payable Supervisor

**THE OPPORTUNITY**

BBE seeks a full-time Accounts Payable Supervisor to join our Edmonton team. This person is primarily responsible for overseeing the accounts payable functions for BBE and supervising accounts payable staff. Duties of the position include researching and resolving outstanding accounts payable items, maintaining the digital accounts payable function, and assisting in the closing of the month-end and yearly ledgers. This role reports to the Controller and must be customer service orientated as you will collaborate with vendors, fellow employees, and operational staff.

You are a change agent for improvement, collaborating across departments to ensure revenue, pricing, rating, and administrative activities align with BBE’s Vision, Mission, and Core Values.

**ORGANIZATIONAL PROFILE**

Founded in 1977, BBE Expediting Ltd. (BBE) leverages its deep northern roots and over four decades of global logistics expertise to simplify complex supply chain logistics. As a versatile and client-focused company, BBE offers a range of tailored solutions to meet clients' needs.

What sets BBE apart from other supply chain organizations is our unwavering passion for logistics and love of partnerships—the driving force behind our commitment to excellence. We take pride in tackling prominent challenges and mastering the tiny details that significantly impact us.

**CORE VALUES**

Integrity: We move things right.

Safety: We care.

Adaptability: We make the industry better.

Team: We move up. Together.

Service: We move mountains.

**CORE RESPONSIBILITIES**

Performing and overseeing various daily Accounts Payable job functions, including but not limited to the following:

- Technical supervision and training AP staff in all accounts payable functions such as:

- Registering invoices in the ERP system;
- Matching invoices to purchase orders and Jobs in the ERP system and ensuring proper backup and documentation are attached
- Sending invoices out for approval,
- Reviewing and actioning comments linked to approvals;
- Posting invoices;
- Reconciling statements:

- Payment batch procedures
- New vendor set-up
- Technical assistance with the ERP system

Analysis and Investigation
- Reviewing vendor accounts and solving discrepancies, reconciling statements
- Reconcile various G/L accounts as required for month-end and year-end processes
- Oversight of vendor bank account changes and setup, with strong adherence to internal control, to protect against social engineering, cyber attacks, and ransomware.
- Reconcile vendor statements and investigate accounts accordingly.
- Post adjustments within the limits of authorization and with the approval of the Controller.

Staff Performance Supervision
- Monitoring, delegating, and overseeing daily work performance, work assignments, and adequacy of staff performance.
- Ensure timeline, quality, and quantity of staff’s duties
- Directing and/or assisting in the performance of tasks when required.
- Perform formal monthly check-in and be part of the annual staff review
- Be a positive contributing factor to the staff’s culture.

Run and analyze reports and statements.
- Review the detailed aged Accounts Payable listing and resolve discrepancies, aged items, unapplied payments, or overpayments.

**CORPORATE COMPLIANCE DUTIES**
- Actively participate in BBE’s QHSERT programs and systems.
- Contribute to and foster transparent, direct communication, education, and customer service enhancement with operations teams and clients.
- Contribute to BBE’s continuous improvement and organizational efficiency goals, especially in workflow or technology.

**Qualifications**
- Business Administration Certificate or Diploma in Commerce, Accounting, or Business Management.
- Minimum of 3 years of experience in accounts payable or overall accounting function, preferably within businesses with high transaction volume and ERP systems.
- Previous supervisory experience preferred.
- Excellent written and verbal communication.
- Highly proficient in MS Office.
- Experience with MS Dynamics Business Central or NAV, an asset.
- Problem Solver with experience investigating accounting issues and completing reconciliations.
- Strong attention to detail and ability to multi-task.
- Professional, customer service approach to vendor and staff relations.

Accommodations for job applicants with disabilities are available upon request. BBE Expediting is committed to having our team reflect on the communities we serve and actively welcomes applicants from diverse and equity-seeking backgrounds. Thank you for your interest, but only those people chosen for interviews will be contacted. No phone calls, please.

BBE Edmonton, at the Edmonton International Airport, where we are proud to be on Treaty Six Territory. Treaty Six Territory is the Metis Homeland and Metis Nation of Alberta Region Four. It is also the gathering place and travelling route of the Cree, Saulteaux, Blackfoot, Metis, Dene, and Nakota Sioux. B