Deputy Clerk/executive Assistant

7 days ago

Pembroke, Canada The Corporation of the County of Renfrew Full time

The County of Renfrew is a progressive upper tier government, with a mix or rural/urban municipalities, located in eastern Ontario, with the County Administration Building located in Pembroke. Featuring a wonderful mix of outdoor and recreational opportunities, with a population of over 88,000, you will be enchanted with all that this region has to offer. We are currently seeking an experienced and highly motivated individual to assume the responsibilities of the position of Deputy Clerk/ Executive Assistant.

Reporting to the Chief Administrative Officer/Clerk, the Deputy Clerk/ Executive Assistant is responsible for assisting the CAO/Clerk with the provision of Council/Committee services as well as support in the day-to-day operations of the County of Renfrew.

**Responsibilities**:

- Provides Deputy Clerk guidance, support and advice to CAO, Warden, Council, Committees, directors, managers, and other staff related to the development of reports and by-laws.
- Performs research and analysis on legislation, policy, and information documents received by the County; monitors the status of special issues impacting the County through contact with government departments, agencies and associations, special interest groups, and the media, and researches and coordinates special projects.
- Assists the Clerk’s Department in the administration of Council/Committee related activities, including correspondence, research, agenda preparation and minute taking as required. Monitor contracts and other agreements, ensuring they are signed and recorded in a timely manner.
- Prepares drafts of briefing notes, document summaries, information updates, speeches, reports, by-laws, and other correspondence on behalf of CAO/Clerk, the Warden, and Council.
- Manages the County’s Record Management program.
- Lead for Accessibility for Ontarians with Disabilities Act (AODA) to ensure compliance and policy with requirements for the Act.
- Functions as Municipal Freedom of Information & Protection of Privacy (MFIPPA) Co-Ordinator for the County.

**Qualifications**:

- Post-secondary Diploma in Business Administration and Office Administration Executive Program or related fields.
- Successful completion of the AMCTO Municipal Administration Program. CMO designation considered an asset.
- Minimum of five years of demonstrated experience in local municipal government including Council/Committee experience in a Clerk’s office
- Excellent oral, written, and interpersonal communication skills to maintain a high degree of confidentiality and sound judgement at all times, and the ability to exercise discretion and tact.
- Excellent organizational, time management and supervisory skills to handle heavy workload and to meet rigid deadlines.
- Working knowledge of municipal related legislation including the Municipal Act, the Municipal Freedom of Protection of Privacy Act, Commissioner for Taking Affidavits Act, Municipal Conflict of Interest Act, Accessibility for Ontarians with Disabilities Act, Council Code of Conduct and Procedural By-law.

**Job Types**: Full-time, Permanent

**Salary**: $40.21-$45.26 per hour

**Benefits**:

- Company pension
- Employee assistance program
- Extended health care
- Life insurance
- Vision care

Schedule:

- Monday to Friday

Work Location: In person

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