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Staff, Concierge
3 weeks ago
**Job description**:
**The Company**
FirstService Residential transforms the property management landscape by providing professional association management services to over 9,000 residential communities across the United States and Canada.
Our dedication to associate satisfaction and growth is recognized by our Great Place to Work certification, exemplifying our commitment to fostering a positive and inclusive workplace culture.
Experience being part of a high-performing team with a fulfilling career in property management with FirstService Residential.
**Responsibilities**:
The Concierge is the “face” of the building and is someone who understands the value of excellent customer services. Reporting to the Front-End Manager and Community Manager the Concierge greets every resident with a smile and a kind word; ensuring through strong open communication and organization that they deliver exceptional service to residents. The concierge should be constantly looking for ways to add value to the overall owner experience and be a pro-active problem solver.
**Please note this is a temporary 3 month contract with the possibility of becoming permanent.**
**Essential Duties & Responsibilities**
The job duties listed are typical examples of the work performed by positions in this job classification. Not all duties assigned to every position are included, nor is it expected that all positions will be assigned every duty.
- Maintain a presence in the lobby to help control access to the building through direct supervision and monitoring CCTV screens, and, whenever possible assist Residents and their guests in a positive, friendly manner;
- Receive and arrange pick up of delivered parcels;
- Assist with community events as required;
- Helps residents establish accounts and schedules access for authorized vendors to provide services within units;
- Creating work orders in connect to manage building/unit issues, complaints and contractor bookings.
- Provides services requested by making arrangements and bookings for building amenities, elevators and parking permits;
- Improves services by obtaining and evaluating resident opinions, and feedback;
- Maintains guest privacy by keeping information confidential;
- Assists Community Manager and Front-End Manager in maintaining an up-to-date data base of parking stalls, lockers and resident lists;
- Maintains the building FOB register and cancels or adjusts FOB access upon instructions from the Community Manager;
- Keep up-to date and current with the building bylaws and rules, assist with enforcement as required and directed and always records infractions when noticed;
- Ensure trades sign into the log book and are in compliance with building rules and regulations;
- Assist the Community Manager with site inspections and report any hazards or issues;
- Ensure consistent communication with the Community Manager and Front-End Manager regarding operational and security updates;
- Assist in any emergency situations (Leaks, Fire and etc..) by following the outlined procedures;
- Refer any actionable security issues to the Front-End Manager or security. Review and action daily security reports;
- Attend staff meetings to stay informed of on-site initiatives and programs;
**Additional Duties & Responsibilities**
- Practice and adhere to FirstService Residential Global Service Standards.
- Conduct business always with the highest standards of personal, professional and ethical conduct.
- Respond to queries from owners within 24 hours. Addressing concerns immediately and escalating the ones which cannot be completed.
- Answering phone calls using appropriate etiquette, logging reports, perform administrative duties as assigned.
- Ensure uniform and personal appearance are crisp, clean, and professional.
- General tidying of the front entrance and lobby space including changing garbage, vacuuming, cleaning the entry doors and glass as needed.
- Perform or assist with any operations as required to maintain workflow and to meet schedules. Notify supervision of unusual equipment or operating problems and the need for additional material and supplies.
- Respond to leaks, closing Leak valves as needed. May require to use a foldable ladder to reach.
- Respond to Fire Alarm and/or Smoke Detector Activation by helping resident over the phone.
- May participate in any variety of meetings and work groups to integrate activities, communicate issues, obtain approvals, resolve problems and maintain specified level of knowledge pertaining to new developments, requirements, policies, and regulatory guidelines.
- Ensure all safety precautions are followed while performing the work.
- Follow all policies and Standard Operating Procedures as instructed by Management.
- Perform any range of special projects, tasks and other related duties as assigned.
**Education & Experience**
- 2+ years’ experience in the hospitality industry or relevant field
- High school diploma or equivalency preferred
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