Academic Advisor and Program Coordinator, Undergraduate Program in Neuroscience

Staff - Non Union

Job Category

M&P - AAPS

Job Profile

AAPS Salaried - Student Management, Level A

Job Title

Academic Advisor and Program Coordinator, Undergraduate Program in Neuroscience

Department

Administrative Management and Support | Neuroscience Program | Academic Portfolio

Compensation Range

$5,365.42 - $7,709.92 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

January 15, 2025

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

This position is part-time at a 50% full-time equivalent (FTE) and has the potential to transition to full-time in future years.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

The Undergraduate Program in Neuroscience is a new interdisciplinary collaboration between the UBC Faculties of Arts, Science, and Medicine launched in Fall 2022. This represents the first time UBC’s largest Faculties have collaborated to offer a course of study spanning three key areas of Science, Medicine and Psychology.

The Academic Advisor and Program Coordinator for the Neuroscience program will advise students on a broad range of topics including admissions, course planning, program requirements, career planning, study abroad, awards, and personal matters that may affect the students’ academic progress, success and retention from point of entry to graduation. The incumbent will also manage certain administrative and operational aspects of the program. This role will interact with students, faculty, and administrative staff to ensure the smooth operation and continuous improvement of the undergraduate program.

Organizational Status
Reports to the Program Manager and Academic Advisor of the Undergraduate Program in Neuroscience. Takes additional direction from the Director of the Undergraduate Program in Neuroscience and interacts with department advisors, students, faculty, staff, and the general public. Liaises with Faculty Advising Offices, Enrolment Services, and other UBC departments, as well as external agencies as required.

Work Performed

Student Advising-
- Advise students on Neuroscience program requirements, which involves interpreting academic policies, offering best and tailored recommendations, and addressing unique student needs to ensure successful academic planning and progression.- Provide detailed advice to students on potential graduate programs, assessing their academic performance, personal interests, and career goals to recommend suitable options.- Provide program-specific career coaching to students by exploring potential career options based on their academic background, skills, and personal interests. Offer guidance on the necessary steps, including skill development, networking strategies, and additional qualifications, to help students prepare for and achieve their long-term career goals.- Provide expert advice to students on study abroad and exchange opportunities, including program options and potential academic and career benefits, ensuring that opportunities align with their academic goals.- Investigate and resolve complex student program issues by thoroughly analyzing academic records and policies, interpreting student goals, and providing clear, tailored guidance to students to help them reach those goals while also fulfilling program requirements and meeting academic progress requirements toward graduation.- Assess and adjudicate student requests for academic concessions and appeals within the program, carefully considering individual circumstances, program policies, and institutional guidelines. Provide clear and thoughtful advice to students, outlining decisions and actionable next steps, while ensuring fairness, consistency, and alignment with academic standards.- Identify students at academic risk and provide proactive advising support to ensure their success. Where necessary, reports to the University’s Early Alert System for students.- Coordinate with campus resources to provide comprehensive support services to students (e.g., counselling, health services, accessibility services).- Provide guidance and interpretation on university policies and procedures.- Participate at university-wide and national advising conferences and initiatives.- Participate in interdisciplinary