Undergraduate Advisor

Staff - Non Union

Job Category

M&P - AAPS

Job Profile

AAPS Salaried - Student Management, Level A

Job Title

Undergraduate Advisor

Department

Administrative Support | School of Creative Writing

Compensation Range

$5,365.42 - $7,709.92 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

February 20, 2025

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

Nov 20, 2026

This is a full-time term position for a leave replacement.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Description Summary
The undergraduate advisor administers undergraduate programs in Creative Writing, serving as a key point of contact to students in the major, minor, and introductory open-enrollment classes, and assisting the unit in the development, coordination, and management of student services for all its undergraduate programs.

Organizational Status
Reporting to the Administrator and Chair, the undergraduate advisor works closely with the undergraduate program faculty advisor, undergraduate student leaders, and the Faculty of Arts Academic Advising office. The undergraduate advisor advises students, sits on all undergraduate programs committees, and communicates with all members of the unit, faculty and staff from other units, and members of the general public as appropriate.

Work Performed
The undergraduate advisor is primarily responsible for undergraduate advising, academic scheduling and planning, and program development.

Undergraduate Advising
- Oversees the organization and operation of undergraduate advising functions including all matters related to the BFA, Creative Writing Minor, and introductory open-enrollment classes
- Develops and implements practices and policies in consultation with faculty undergraduate advisor(s) and the Chair. Responds to concerns expressed by students about aspects of advising, problems they encounter in getting into courses, difficulties in interpreting information on or obtaining transfer credits, scheduling courses in other departments, difficulty in interpreting policies or availability of information
- Assesses and authorizes student eligibility for registering in CRWR courses. Reviews transcripts regarding course restrictions/requirements and meets with students to determine their eligibility for various genres
- Assists with student recruitment and provision of recruitment materials
- Assists and consults with undergraduate faculty advisor and the Chair with confidential undergraduate student issues, as appropriate

Academic Scheduling
- In consultation with the Administrator, faculty undergraduate advisor, the faculty graduate advisor, and Chair, organizes the schedule. Coordinates timetable, books classrooms, and schedules courses using Scientia. Enters instructor and teaching-assistant teaching duties into the scheduling system
- Liases with relevant Faculty of Arts divisions 9e.g. Media Studies, Co-op, Arts Advising) Consults with Arts advisors to ensure departmental and faculty requirements are clearly understood and disseminated
- Serves as Timetable Representative (T-Rep) for CRWR, attending meetings with T-Reps and consulting on timetable matters as required
- Oversees the design and implementation of new information technology initiatives affecting the advising function in the unit
- Evaluates enrolments and program capacity to make recommendations to the Chair on the scheduling or cancelation of courses
- Acts as program contact for scheduling issues both within the unit and for the university at large
- In consultation with faculty advisors and the Chair, updates undergraduate program information on the CRWR website and in online systems, and ensures the calendar reflects up-to-date information
- In consultation with undergraduate faculty advisor(s), advises regular and sessional faculty on student and course processes and university and CRWR policies
- Facilitates grade changes on approval by the Chair

Program Development
- In consultation with undergraduate faculty advisor(s) and the Chair, develops and manages innovative programs and resources to support the diversity of the student population. Coordinates events such as orientation sessions, wellness events, and presentations on specialized topics