Clk 15r

Posting Title - CLK 15R - Municipal Board Services Coordinator - Position Classification - Clerk R15 - Union - GEU - Work Options - Hybrid - Location - Victoria, BC V9B 6X2 CA (Primary) - Salary Range - $59,015.56 to $66,749.47 per annum - Close Date - 12/24/2024 - Job Type - Regular Full Time - Temporary End Date - Ministry/Organization - BC Public Service -> BC Pension Corp - Ministry Branch / Division - Office of the Municipal Pension Board ofTrustees - Job Summary **Employer Description** BC Pension Corporation is one of the largest professional pension service providers in Canada. We serve over 718,000 active and retired members and more than 1,000 plan employers, paying out nearly $500 million in benefits each month (over 5.8 billion a year) to over 233,000 retirees. One in eight BC citizens is a member of one of the five pension plans we serve. Services include providing plan information to members and employers, managing contributions and members records, paying pension benefits, and providing policy, financial and communication services to plan boards. We are a community of dedicated professionals who share common beliefs about client service and a desire to make our organization an even better place tomorrow than it is today. Classification: Clerk R15 Salary Range: $59,015.56 to $66,749.47 per annum Union/Excluded: BCGEU Security Screening: Required **Job Type**: One regular full time and one temporary full time for one year Additional Info: An eligibility list to fill future vacancies may be established. Testing may be required. The temporary opportunity may be extended or made regular. We are seeking a **Municipal Board Services Coordinator**, to join our team in **VICTORIA, British Columbia, Canada.** The Municipal Board Services Coordinator works under the direction of the Manager, Municipal Board Services and is responsible for planning all aspects of board and committee meetings, events and board education. The Municipal Board Services Coordinator plays an integral role in ensuring smooth coordination and maintenance of records and information between the board, secretariat and other key parties. The Municipal Board Services Coordinator works in a confidential environment where communications frequently concern complex, sensitive and urgent matters and the incumbent must be able to effectively organize workflow and be able to adapt quickly to changing priorities. The Municipal Board Services Coordinator also provides general administrative support, as required. **Hybrid Work Model** This position is located in our Victoria, BC office. You will have the opportunity to work part of the time on-campus and part of the time off-campus. Guidelines and requirements for in-office presence are determined by operational need and vary according to the unique needs of each business area. **Responsibilities** 1. Event Services: - Plans and coordinates board and committee meetings, events and board education. - Plans and coordinates staff teambuilding and social events. - Establishes and maintains effective, collaborative and constructive relationships with community partners, contractors, other pension plans and external key parties to positively influence others and meet the client’s needs. - Establishes and maintains communication channels and acts as liaison with other parties involved in the planning and/or participation in the events. - Plans, negotiates and carries out the logístical details associated with all events including working with suppliers, facilities rental, accommodations, event room setup, menu planning, audio video requirements. Provides catering services comprised of setting up, servicing and clean up, as required. - Participates in event development by coordinating and attending planning meetings, gathering information, meeting minutes and preparing summaries and plans. - Performs necessary site visits and attends as on-site facility coordinate and contact, as required. - Negotiates and manages contracts for facilities, catering and equipment related to the event. - Compiles and analyzes event information and prepares and presents reports for board/secretariat leadership, as required. 2. Information and Records Services: - Manages confidential board correspondence to/from plan key parties, including reviewing content for prioritization and determination of appropriate action, maintaining an efficient bring forward system for replies, and reporting correspondence to chair, vice chair and board, as required. - Proofreads and edits various forms of draft correspondence in accordance with standards, spelling, and grammar. - Maintains the trustee website. - Maintains, documents, and classifies board and secretariat records, including the decision index, in accordance with established policy and procedures. 3. Financial and Administrative Services: - Verifies expenses and invoices for accuracy and policy compliance, and coordinates the approval process. - Prepares expense