Receptionist

2 days ago

Halifax, Canada Ideaboxpro Full time

**Responsibilities** - Welcome guests and perform all check-in and check-out tasks. - Answer a high volume of inbound phone calls, schedule appointments, and transfer calls to various departments. - Maintain an organized front reception area and common office areas by distributing packages, mail, and maintaining break room and restroom supplies. - Provide quick, personalized, and efficient service to all guests from arrival till departure. - Provide happy customer service/front desk experience. - Maintain conference room calendars and reviews daily to be aware of meetings and expected visitors. - Draft, review, and proofread and/or edits office documents and various forms of correspondence. - Perform other clerical receptionist duties such as photocopying, filing, transcribing, and faxing. - Handles outgoing mails; sorts and distributes incoming mails. - Keep a high level of confidentiality in all interactions. - Keep front desk tidy and presentable with all necessary material (pens, forms, paper, etc. - Schedule meetings and travel for executives, as well as appointments for customers. - Other duties may be assigned. - Serves visitors by greeting, welcoming, and directing them appropriately. - Notifies company personnel of visitor arrival. - Maintains security and telecommunications system. - Informs visitors by answering or referring inquiries. - Directs visitors by maintaining employee and department directories. **Requirements**: - Previous Front Office experience is an asset. - Fluent in English (spoken and written) and/or additional language will be considered a plus. - Proficient in the multi-line telephone system is a plus. - Proficient with Microsoft Office Suite. - Excellent written and verbal communication skills - Must be willing to "pitch-in" and help co-workers with their job duties and be a team player. - Must be able to perform job duties with attention to detail, speed, and accuracy. **Bonus Points**: Dental Insurance Disability Insurance Health Insurance Flexible Spending Account

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