Administrative Coordinator

Procor

As a part of the global industrial organization Marmon Holdings—which is backed by Berkshire Hathaway—you’ll be doing things that matter, leading at every level, and winning a better way. We’re committed to making a positive impact on the world, providing you with diverse learning and working opportunities, and fostering a culture where everyone’s empowered to be their best.

**Administrat**ive Coordinator - Lanigan, SK**

Procor Limited manages Canada's largest private tank car lease fleet and operated an extensive repair network across the country. Our fleet has grown to include more than 31,000 special purpose tank and freight cars. Procor also operates 27 repair locations servicing the petroleum, petrochemicals, plastics, chemicals, fertilizers and food markets.

We have an exciting opportunity for a reliable Administrative Coordinator at our Lanigan location. This opportunity is perfect for someone with experience looking for a stable position in an organization that offers advancement.

**Primary Shift Schedule**: Mon - Fri 7:30 m - 4:00 pm (In-Office)

**Hourly Pay Rate**: $32.03

**Job Summary**:
We are seeking a detail-oriented Administrative Coordinator to support fleet maintenance and railcar repair operations. This role involves data entry, documentation, billing coordination, and communication with internal and external partners. Fleet maintenance or rail industry experience is an asset.

**Essential Functions**:

- Prepare railcar repair write-ups and maintenance documentation
- Enter and maintain data in RPI, RAS Data, Railinc, and customer systems
- Maintain railcar inventory, status, assignments, and history
- Prepare billing repair cards (BRCs) and support invoicing processes
- Generate mid-month and month-end invoice packages
- Track repair projects and review work orders for accuracy
- Requisition materials for mobile/onsite repairs and support inventory counts
- Input labor, attendance, and payroll-related information
- Respond to customer and internal inquiries
- Support onboarding, training records, and mandatory training sessions
- Participate in safety and operations meetings

**Skills/Specifications**:

- Strong computer skills: ability to quickly learn new systems
- Intermediate to advanced proficiency in Microsoft Excel
- Proficient in Microsoft Office (Outlook, Word, Excel, Access)
- Experience with ADP or unionized payroll environments is an asset
- Excellent organization, time management, and attention to detail
- Strong written and verbal communication skills
- Ability to manage multiple priorities in a fast-paced environment
- Ability to maintain confidentiality
- Fleet maintenance or rail industry experience preferred
- 1-3 years of administrative experience in related industry
- Ability to work independently and as part of a team
- Successful completion of pre-employment medical testing

**Benefits**:

- Our company strives to be the Employer of Choice. Our generous benefits package includes:

- Company Paid Benefits: Long Term Disability, Life Insurance, Medical/Dental/Vision benefits
- Pension and RRSP with generous company match and additional employer annual contribution.
- Employee Assistance Program
- Perk Programs: computer rebate, fitness rebate, education subsidy
- Vacation Benefits

Please note the duties listed are not set forth for purposes of limiting the assignment of work. They are not to be construed as a complete list of the many duties normally to be performed under a job title or those to be performed temporarily outside an employee's normal line of work. Duties, responsibilities, and activities may change at any time with or without notice.

**Ability to commute/relocate**:
Lanigan, SK