Enrolment & Transfer Assistant

**Please Note**: This is a temporary position ending on or before January 6, 2025 with the possibility of extension.
Reporting directly to the Records and Transfer Coordinator, the Enrolment and Transfer Assistant is responsible for providing administrative, and clerical support to the Enrolment Management team in the Office of the Registrar. This includes supporting the Admissions, Records, Recognition of Prior Learning, Articulation and Transfer Units with a variety of administrative tasks throughout the academic cycle. The Assistant is accountable for the maintenance of various databases, such as Academic Tools, Tool Kit, Service Now, Alberta Council on Admission and Transfer (ACAT), etc. The Assistant is also responsible for fulfilling transcripts and parchment requests and managing all incoming mail.
This position offers partial work-from-home flexibility, with some on-campus work required.
**Key Responsibilities**:
Maintain student records
Prepare and distribute student records materials (ie transcripts, parchments)
Monitor articulations inbox and fulfill course outline requests
Database maintenance
Assist with the maintenance and updates of transfer agreements
Ensure that all Records, Admissions, and RPL-related forms are up-to-date on the shared drive, staff intranet, and nait.ca
Provide administrative support to Admissions and Records and Transfer coordinators
**Skills & Abilities**:
Computer and office skills, including proficiency with Microsoft Office Outlook, Word, Excel, Access and PowerPoint programs, Web-based meeting platforms as well as the ability to learn new software.
Excellent oral and written communication skills in order to communicate effectively with contacts internal and external to NAIT
An ability to work co-operatively in a fast team setting; organizational skills and a customer-service focus.
Experience working with Campus Solutions and/or MyCreds software would be a significant asset

**Qualifications**:
Completion of Grade twelve
Related post-secondary certificate or diploma
Minimum two years of office experience. Previous experience in a Registrar's Office working with a student information database (i.e. PeopleSoft) is preferred
Consideration will be given to an equivalent combination of education and experience
Applicants with education credentials earned outside of Canada should have their credentials evaluated by World Education Services or the International Qualifications Assessment Service (IQAS).
**Remuneration**: $48,257.04 - $62,451.48 annually, plus a comprehensive benefits package. (Classification - Administrative Support IV).
This position is covered by the Alberta Union of Provincial Employees (AUPE) Collective Agreement.
Please submit a resume and cover letter to be considered for this opportunity.
About NAIT
We are proud to have been named one of Alberta's Top Employers for 13 consecutive years. Being part of a community that makes a difference in the lives of students, staff, industry clients and partners, NAIT's culture reflects our shared values of respect, collaboration, celebration, creativity, and accountability.
People are what make NAIT great, and we prioritize the employee experience. We offer benefits and unique perks focusing on health and wellness, work-life balance, recognition, and professional and personal growth. In addition to excellent vacation time, we offer paid time off between Christmas and New Year's.
NAIT supports a flexible work environment, enabling staff to request approval for on-campus, off-site, or hybrid work arrangements based on the nature of the role. Please note that remote positions require employees to reside within Canada.
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