Commercial Leasing Administration Specialist

**Commercial Leasing Administration Specialist**

**Edmonton, Alberta**

**Summary**

AutoCanada Inc. is a North American multi-location automobile dealership group currently operating 60 franchised dealerships in Canada, and 19 franchised dealerships in the US with a total of 28 brands. We also operate used car operations, several collision centers and special finance facilities across Canada. Our head office is located in Edmonton. We are in growth mode and looking for someone to assist with all of our existing properties as well as new ones we are considering.

We have an exciting opportunity available within the Real Estate & Facilities Team as a Commercial Leasing Administration Specialist. Under the supervision of the Director of Facilities and in consultation with our legal team, this position offers excellent career growth and training opportunities. The Commercial Leasing Administration Specialist will provide support to our facilities and legal teams in entering into new leases, ensuring compliance with lease terms, monitoring the termination and renewal of leases and reporting through software programs for the facilities group, along with our legal and finance teams.

**Responsibilities**:

- In conjunction with our facilities and legal teams and external consultants, preparation of various lease documents, including the drafting and/or review of offers to lease and leases, waiver letters, lease amendments etc. and any other required documentation based upon standard form templates and distributing documents to appropriate departments
- Establishing and maintaining tracking and/or reports, updating and maintaining documentation
- Assisting with various diligence matters in new properties we are considering
- Processing documents and invoices, including broker commissions and search invoices etc.
- Performing lease management including; exclusive or restrictive, pylon signage, addressing, legal descriptions, renewal terms and expired leases
- Providing administrative support as required

**Skills**:

- Organized; you effectively manage your time while balancing multiple priorities
- A strong communicator; you clearly articulate your thoughts in oral and written communication
- A team player; you contribute as a team member and share equally in the exchange of ideas, concepts and process outcomes
- An active listener; you seek to understand and listen to others
- Strong learning and problem-solving capabilities
- Effective negotiation skills
- Ability to handle sensitive and confidential information
- Ability to remain calm and to stay in control of any situation with patience, empathy and understanding
- Ability to work independently (self-managed) with efficiency as well as with other associates in a team environment
- Detailed oriented; you focus on detailed accuracy when dealing with a high volume of work
- Ability to take responsibility for all actions and decisions and to follow through

**Essential Requirements**:

- Post secondary education
- Minimum 1 year of experience in commercial real estate, leasing, property management or legal experience in Commercial Real Estate is required
- Comfortable using office equipment, Microsoft Office programs (Outlook, Word, Excel, Teams, PowerPoint, SharePoint)

**Preferred Requirements**
- Diploma in business or related coursework in real estate administration is an asset
- Experience working with various software programs is considered an asset

**What We Value**
- A positive and caring attitude
- Creating trusting and successful working relationships
- Taking responsibility for the outcome of decisions and actions
- Cooperating with team members in a supportive and respectful manner
- Staying current with technical job skills
- Setting clear, measurable and achievable goals

INSP