Project Coordinator

5 days ago

Scarborough, Canada Seaforth Building Group 1992 Ltd. Full time

Our company is a trusted name in ICI general contracting, specializing in projects for institutional, commercial, and industrial clients across Ontario. We have built a strong reputation for delivering high-quality projects, primarily sourcing our business through bids and tenders. With a commitment to precision, efficiency, and client satisfaction, we are seeking a dedicated and detail-oriented Project Coordinator to support our project management team in delivering successful projects.

**About This Role**

**Responsibilities**
- **Project Administration**: Assist in maintaining accurate project documentation, including contracts, change orders, submittals, and project files.
- **Procurement & Purchase Orders**: Prepare and track purchase orders (POs), ensure timely procurement of materials, and coordinate deliveries with vendors and subcontractors.
- **Invoicing & Billing**: Assist in compiling and submitting progress billings, reviewing invoices for accuracy, and tracking payments.
- **Project Close-Outs**: Organize and complete close-out documentation, including as-built drawings, operation manuals, warranties, and deficiency tracking.
- **Warranty & Service Coordination**: Track warranty periods, facilitate service requests, and coordinate necessary follow-ups with vendors and subcontractors.
- **Communication & Coordination**: Act as a liaison between project managers, clients, subcontractors, and suppliers to ensure project requirements are met efficiently.
- **Meeting Support**: Schedule and coordinate project meetings, prepare agendas, and document meeting minutes for project follow-ups.
- **Data Management & Reporting**: Maintain project databases, update tracking systems, and generate reports as required.
- **Compliance & Documentation**: Ensure project documentation is in line with company procedures and industry standards.

**Requirements**:

- **Experience**: 2+ years of experience in a project coordination, administrative, or related role within the ICI construction industry.
- **Industry Knowledge**: Understanding of construction project lifecycles, invoicing, procurement, and contract administration.
- **Technical Skills**: Proficiency in Sage100 is preferred and Microsoft Office (Excel, Word, Outlook) is a MUST and required.
- **Organizational Skills**: Ability to manage multiple tasks, prioritize workload, and meet deadlines in a fast-paced environment.
- **Communication Skills**: Strong verbal and written communication skills to interact effectively with clients, subcontractors, and project teams.
- **Attention to Detail**: Ability to maintain accuracy and thoroughness in project documentation and financial tracking.
- **Problem-Solving Ability**: Proactive in identifying issues and ensuring timely resolution.

**Why Apply?**
- Be part of a well-established and growing company in the ICI construction sector.
- Engage in diverse and high-impact institutional and commercial projects.
- Full-time, in-person role with opportunities for professional growth.
- Competitive salary, comprehensive benefits, and performance-based bonus opportunities.
- Collaborative and supportive work environment.

**Job Types**: Full-time, Permanent

Pay: $57,500.00-$65,000.00 per year

**Benefits**:

- Casual dress
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- Mileage reimbursement
- On-site parking
- Paid time off

Schedule:

- Monday to Friday

**Experience**:

- Canadian construction industry & administrative: 2 years (required)

Work Location: In person

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