Special Events Coordinator and Communications

1 week ago

Chemainus, Canada Chemainus Business Improvement Association Full time

Looking for a role where your creativity and energy can shine? The Chemainus Business Improvement Association (BIA) is on the hunt for an enthusiastic and motivated Event Coordinator to help bring our signature events to life—including large-scale community favourites like the Cowichan Craft Beer and Food Festival

We’re a small but mighty team with big ideas and even bigger heart. You’ll work closely with the Executive Director, Coordinator, and Board of Directors in a supportive, fast-paced, and fun environment. Whether you're organizing vendors, rallying volunteers, or brainstorming the next exciting experience for our town, you’ll be making a real impact every step of the way.

If you’re passionate about community, love planning events, and want to be part of something special in Chemainus, this is your chance to jump in and make it happen

**Responsibilities**:

- Event Coordination:_
- Coordinate multiple local and regional draw events aimed at attracting tourists and locals to the business community.
- Research and propose innovative event ideas to enhance community engagement.
- Collaborate with the Executive Director, Coordinator and board to brainstorm events and define objectives and goals.
- Planning and Execution:_
- Initiate event planning, defining critical paths and timelines for successful execution.
- Coordinate advertising and graphics for events through various channels.
- Engage in community and business outreach to ensure broad participation.
- Source sponsorships to cover event costs and acquire necessary resources and entertainers.
- Communication and Reporting:_
- Liaise with the Executive Director, Coordinator and board to ensure effective communication throughout the planning process.
- Coordinate press activities and manage communications before, during, and after events.
- Allocate and monitor positions, including volunteer and staff coordination.
- Manage on-site logistics pre
- and post-event, ensuring seamless execution.
- Post-Event Responsibilities:_
- Conduct post-event reporting and metrics analysis.
- Administer post-event surveys to members for feedback.

**Requirements**:

- No prior experience necessary, but organizational and detail-oriented skills are crucial.
- Ability to work collaboratively with a team and contribute to overall community excitement.

If you are a highly organized and detail-oriented individual with a passion for event coordination and community engagement, we invite you to submit your resume for consideration. This is an excellent opportunity to make a meaningful impact on large-scale events while gaining valuable experience in a dynamic and supportive environment. Position will remain open until filled.

**Job Types**: Seasonal, Internship / Co-op
Contract length: 2-3 months

Pay: $19.50 per hour

Expected hours: 30 per week

**Benefits**:

- Casual dress
- Flexible schedule
- Work from home

Flexible language requirement:

- French not required

Schedule:

- Day shift
- Monday to Friday

Work Location: Hybrid remote in Chemainus, BC

Expected start date: 2025-06-09

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