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Accounting Assistant

2 weeks ago

Edmonton, Canada Fountain Tire Full time

Overview**:Fountain Tire** is looking for an **Accounting Assistant** to assist our Mine Service and National Accounts in our South Edmonton Corporate Head Office.
**Duties & Responsibilities**
- Support the field with guidance on accounting transactions, processes, and investigation of any related queries.
- On a monthly basis, prepare and record journal entries and accruals that ensure accurate and timely financial statements.
- On a monthly basis, reconcile inventory, accounts payable and accounts receivable transactions between the sub-ledger and general ledger and make correcting accounting entries, as required.
- Ensure the month end is accurately completed by specified deadlines; including the completion of all items on the month end checklist which are assigned
- Examine financial information and report significant issues to the Accounting Manager with suggestions for resolution.
- Assigned year-end tasks are completed by the specified deadlines.
- Provide support of the annual budget process, including data analysis and communication with Operations.
- Participation with the inventory count process and review of inventory count package information.
- Support the annual audit.
- Coordinating chargeback and voids of Goodyear and Continental national account transactions to stores and Mine Service
- Reporting of national account transactions to operations
- Verification of the daily processing of the electronic National Account transaction data
- Collaboration with the Corporate Sales team on National Account and CFA customer account issues
- Support of Mine Service month end and various ad-hoc requests
- Ensure compliance with query management and communications policies.
- Ensure journal entries are processed in accordance with the current policy.
- Complete daily transmission of national accounts invoices for completeness with escalation and collaboration with other programs individuals to resolve errors or omissions.
- Review and record daily payments to ensure completeness and protection of working capital.
- Escalate national account billing discrepancies, as well as communicate open items to stakeholders and Operations to ensure timely and accurate correction.
- Provide reporting on the reasons for national account billing errors monthly to Operations in order to facilitate the correction of system and training issues.
- Verify the national account receivable sub ledger balances to the general ledger each month, and investigate and correct as required.
- Process accounting entries as required, correcting and maintaining a clean national account reconciliation, and ensuring that all national account payments and chargebacks received are recorded within 30 days of the invoice date.
- Test system functionality changes, improvements and fixes, as necessary, and report on results.
- Support the team with processing Tire Country G3X credits and customer inquiry resolution.
- Perform validation on set up of vendor banking information per company policy to ensure accuracy and timeliness of electronic payments and prevent fraud.
- Make recommendations on workflow process improvements and areas where user training is required & document processes when required.
- Participate in special projects and perform other related duties as assigned.
- Participate in all safety initiatives, as required or assigned, to guarantee Safety at Fountain Tir**e.**
**Knowledge, Skills & Abilities**
- Interact with positivity and optimism.
- Proficiency working with Microsoft Office (Word, Excel, Outlook and OneNote) software.
- Ability to develop and maintain effective relationships with internal and external customers; includes excellent communication, interpersonal and problem solving skills as well as a “do it right the first time” approach.
- Strong organizational and time management skills in order to effectively manage multiple priorities and competing demands within tight deadlines.
- Ability to work within a team environment as well as individually.
- Strong analytical skills and attention to detail.
- Initiative in recognizing opportunities for improvement and efficiency.
- Prompt, reliable, and ability to pay keen attention to detail.

**Education & Experience**
- College Diploma with a major in Accounting and one year of related experience; an equivalent combination of education and experience may be considered
- Proficiency level with Microsoft Office Suites (Word, Excel, Outlook, and OneNote)
- Microsoft Dynamics AX experience is an asset.