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Human Resources Coordinator
2 weeks ago
**Job Summary**
The Human Resources Coordinator, under the direction of the Human Resources Leader, will primarily be responsible to maintain accurate, up-to-date, and complete employee records. This position will monitor human resources related documentation to ensure accuracy, consistency, and relevance to business processes. This role will also advise employees and managers on the interpretation of human resources policies, compensation and benefit programs, and relevant organizational policies. The Human Resources Coordinator will be the lead benefits administrator for Part Time CFO Services as well as a core member of the recruitment team. The Human Resources Coordinator will also offer support to the Executive Leadership Team with assistance in event planning, project management and general administrative functions.
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**Job Duties**
**HR Data and Metrics**
- Maintain accurate, up-to-date, and complete personnel records
- Subject matter expert in HRIS system development and records
- Create all correspondence related to employment changes under the direction of the HR Leader or designate including, but not limited to promotion letters, verification of employment letters
- Maintain HR metrics and reports, create quarterly HR metric reports for Executive Leadership team including turnover reports, time to fill, absenteeism etc.
**HR and Employee Relations**
- Monitor human resources related documentation to ensure accuracy, consistency, and relevance to business processes
- Advise employees and managers on the interpretation of human resources policies, compensation and benefit programs
- Ensure compliance with relevant employment and occupational health and safety legislation
- Create policies and procedures based on relevant legislative changes, review existing company policies on an annual basis.
- Responsible for the scheduling and deployment of annual staff training including annual WHMIS training, Health and Safety, Workplace Violence and Harassment and AODA training
- Responsible for the deployment of the annual employee engagement survey
- Maintain database of employee certifications and trainings
- Offers administrative support to the Health and Safety Committee, schedules training for team members, distributes meeting minutes
- Participate in professional development activities to improve knowledge and skills
- Other duties as assigned.
**Benefits Administration**
- Review monthly benefits statements from insurance providers to ensure accuracy of any additions or removals of employees
- Update monthly taxable benefits spreadsheet for payroll deductions
- Addition and removal of employees of benefits programs
- Advising employees of opportunities to increase long-term disability coverage, following up and maintaining records
- Updating salaries in benefits platforms in accordance with promotions or changes to contracts
**Recruitment and Selection**
- Create job postings in HRIS/ATS, update social media pages and website as necessary
- Schedule and conduct first stage interviews for designated positions as assigned.
- Send out new hire packages, collect all relevant new hire documentation and update HRIS as necessary
- Check prospective employee references
- Attend recruitment events as necessary as a organizational representative
- In collaboration with the Student Recruitment Lead, assist with the development and planning of student onboarding programs, student orientation and retention initiatives
**PTCFO Administrative Duties**
- Offers administrative and project support as required to members of the Executive Leadership team
- Assisting in coordination of team events
- Other duties as assigned
**Job Requirements**
- Degree or diploma in human resources management
- Participate in professional development activities to improve knowledge and skills
- Experience with HRIS considered an asset
- Knowledge of and exposure to a range of human resources activities, including some of the following: recruitment, orientation, compensation and benefits, performance management, employee relations, and employee communications
- Ability to read and interpret legislation
- Ability to effectively communicate both verbally and in writing in English
- Ability to interpret and implement company policies and procedures
- Ability to prioritize and manage conflicting demands
- Ability to work individually as well as part of a team
- Demonstrated time management skills
- High flexibility with strong interpersonal skills that allow one to work effectively in a diverse environment
- High level of integrity and work ethic
- Strong sense of ethics and the ability to handle sensitive or private information with tact and discretion
**Work Conditions**
- Interaction with others under varying circumstances-including situations of a highly sensitive nature
- Extended periods of sitting
- Working in a private home office, equipment provided by employer
- Interaction with employees, management, and the public at l
