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Event Coordinator

2 weeks ago

North York, Canada 5i5j Realty Inc. Full time

Work Term: Permanent
- Work Language: English
- Hours: 40 hours per week
- Education: College/CEGEP
- Experience: 1 year to less than 2 years
**Tasks**:

- Promote conference and meeting services or special events
- Inspect and select sites
- Develop marketing and communication plans
- Develop media strategies and public relations activities
- Recruit, hire and supervise staff and/or volunteers
- Prepare, present and manage budgets
- Develop sponsorship, partnership or fundraising programs
- Solicit event donors
- Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services
- Administer revenues and expenditures and assist in preparing financial reports
- Arrange for production or purchase of promotional products
- Assist in budget preparation
- Assist in site selection and attend to related details
- Co-ordinate and monitor conference and meeting activities and attend to related details
- Co-ordinate media services
- Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events
- Confirm and co-ordinate speakers
- Implement registration systems
- Implement social programs, food and beverage, transportation, and other services
- Set up and monitor, or arrange for the setting up and monitoring of multi-media equipment
- Plan and arrange for accommodation and transportation services
- Plan and arrange for trade shows and exhibits
- Plan schedules, goals and objectives
- Develop registration systems and information materials
- Research and design special events programs
- Plan for translation and interpretation services
- Plan for social events and guest programs
- Develop policies and procedures and attend to other management responsibilities
- Manage Event Logistics
- Plan and oversee Webinars
- Identify human resources requirements
**Computer and technology knowledge**:

- Google Docs
- MS Excel
- MS Office
- MS Outlook
- MS PowerPoint
- MS Word
- MS Windows
**Area of work experience**:

- Business
**Transportation/travel information**:

- Willing to travel
**Work conditions and physical capabilities**:

- Attention to detail
- Work under pressure
- Tight deadlines
- Fast-paced environment
- Overtime required
**Personal suitability**:

- Accurate
- Client focus
- Efficient interpersonal skills
- Flexibility
- Initiative
- Organized
- Team player