Maintenance Administrator

Who we are:
We are aviation professionals obsessed with the provision of exceptional customer service and consumed with the desire to remain Canada’s #1 provider of private jet services. For over 35 years we have honed our skills and continuously evolved and are proud to be Canada’s most trusted and innovative provider of private jet services. We are committed to the delivery of safe, reliable and authentic aviation solutions.

Why Chartright:

- The opportunity to make a difference by contributing to the ongoing success of a high growth company in an exciting industry
- We are a high-performance, customer-driven and people-focused culture
- We’re highly committed to ongoing improvement and achieving excellence in processes and ways of working through collaboration, employee engagement and teamwork
- You will learn, grow and develop your skills and career with opportunities to move into new, expanded roles
- Competitive total compensation including 100% company-paid extended health and dental benefits
- RRSP/DPSP matching program, which can serve as an important part of your future and retirement security
- We offer a hybrid, flexible work approach embracing remote work for eligible roles

What you will do:

- Open and maintain company work orders and task cards in the Maintenance, Repair, and Operations (MRO) Software System.
- Ensure all task cards, log pages, and work packages are completed, accounted for, and digitized prior to filing to the appropriate aircraft archives
- Collect, verify, sort, and input incoming invoices into the MRO system
- Process labour timesheets
- Ensure that all parts, services, labour, and miscellaneous charges are accounted for in all Work Orders as per the Corporate Quality Assurance Manual before submitting them to the Accounting Department
- Liaise with Accounting Department
- Report aircraft flight activity to various program vendors monthly
- Scan hard copy work order packages
- Maintain and update aircraft information in various Warranty Service Plan databases
- Ensure that maintenance Work Orders balance with Accounting Department records
- Administration of the time and attendance system
- Greeting and checking in of visitors
- Handle incoming mail and courier services and distribute mail
- Route intercompany outgoing mail
- Administrative support to Vice President Maintenance and Director of Maintenance such as creating binder packages, collating documents, data entry, etc.

What you bring:

- Minimum College Certificate in Business Administration or related courses
- 1 to 2 years related administration experience working with vendor invoices, data entry, assembly of documents, basic mathematic calculations, etc.
- Related administration experience in aviation industry preferred
- Effective time management, administrative, and organizational skills with meticulous attention to detail
- Strong technological and computer skills including proficiency with Microsoft Office (Excel, Word, PowerPoint, Outlook)
- Ability to multi-task and prioritize workload
- Solid level of written and verbal communication skills
- Excellent judgement and problem-solving skills
- Proactive self-starter with excellent customer service abilities
- Strong ownership of assigned tasks, evident through responsibility and accountability for product
- Willingness to adapt to a changing environment
- Ability to maintain the highest level of confidentiality
- Able to work efficiently and effectively in a fast-paced, deadline-driven environment
- Strong keyboarding and proofreading skills; ability to produce documents quickly and accurately
- Strong, effective interpersonal skills, able to build relationships and maintain a positive attitude

What we offer:

- Growth and development opportunities for career advancement
- A supportive, collaborative culture
- Competitive base salary
- Health and dental benefits
- RRSP Program- In accordance with Transport Canada requirements, _Chartright_ employees are required to be vaccinated for COVID-19 (minimum two doses); exemptions will be made for bona fide religious reasons as well as medical reasons with an acceptable medical note._