Account Payable Clerk

2 weeks ago

Calgary, Canada Shape Construction Ltd. Full time

**Accounts Payable Clerk**

**Position Overview**

We require a full-time Accounts Payables clerk to provide administrative support with completing payments, receiving payments, and maintaining records for several companies in our group. A strong, motivated team is already in place, and we are looking for the same drive and commitment. Salary: $48,000 to $50,000. Shifts: 8-hour/ day 40 work week

**Key Responsibilities**

**Accounts Payable**
- Manually process a high volume of payables (bills and credit card receipts).
- Ensure all vendor files are up to date.
- Investigate and resolve billing discrepancies or misapplied cash transactions.
- Manage accounts payable inbox and answer customer/vendor inquiries.
- Receive, verify, sort and file invoices, confirm appropriate approvals have been followed.
- Validate applicable taxes (GST/HST etc) and ensure proper accounting treatment.
- Prepare and/or verify employee expense reports and assist with expense report analysis.
- Code and enter invoices, expense reports, accruals, and accrual adjustments into accounting software.
- Prepare EFT payments via online banking.
- Maintain listing of accounts payable including reconciling vendor statement of accounts.
- Investigate and resolve billing discrepancies or misapplied cash transactions.
- Adhere to all deadlines and keep regular notes on aging accounts.

**General Duties**
- Assist in AP and AR accounts reconciliations.
- Assist in preparing bank reconciliation.
- Support supervisors and other internal staff members and departments.
- Ensure effective communication with Clients and Consultants.
- Provide administration backup when needed.
- Other duties as assigned.
- Work independently and possess good time management skills.
- Effectively communicate verbally and in writing.
- Uphold strict confidentiality.

**Skills and Experience**
- Attention to detail
- Strong experience with Microsoft Office; intermediate Excel Software skills
- Experience with QuickBooks Online
- Analytical and mathematical skills
- Previous experience in bookkeeping
- accounts receivable / accounts payable
- Ability to work in a high paced environment
- Strong analytical and problem-solving skills
- Ability to multitask and handle multiple deadlines and changing priorities

**Requirements**:

- A business diploma or certificate with an accounting focus is considered an asset.

**Salary**: $48,000.00-$50,000.00 per year

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