Administrative Assistant

**Who we are** You know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Grant Thornton. Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a community. We employ over 3000 people across Canada, and we truly care about our colleagues, our clients and the communities where we work and live. That’s what’s most important to us. We’re building a thriving organization that’s purpose driven and still want to remember what your favourite milkshake flavour is. **As an Administrative Assistant your responsibilities will include**: - Working independently and within a team environment to support the client service staff to produce high quality client deliverables - Assisting in the arrangement and execution of client and team meetings, developing notes and action item/deliverables lists - Performing tasks from a "pooled" work environment - Maintaining a high degree of discretion and confidentiality - Preparation of letters and reports using firm templates in compliance with Firm standards - Proof-read, review for quality, and verify content before finalizing any client deliverables - Preparing hard files for clients based on requests from the external client service team and new client setup processes - Scanning documents and embedding in electronic file - Sending & receiving e-documents to and from clients through various secure file transfer platforms - Participate in training to stay current with changes in software and processes - Provide billing support using various Grant Thornton systems and in accordance with the terms of the engagement letter - Assist in the preparation and submission of time and expense reports - Preparing, editing, and branding of proposals & correspondence - Entering and maintaining client data using Microsoft Dynamics 365 software - Plan and coordinate cost-effective and sometimes complex domestic and international travel arrangements and itineraries for individuals and groups - General administrative duties including, but not limited to answering & transferring overflow of incoming calls, filing, photocopying, scanning, e-faxing, mailing, and couriers **Be Grant Thornton** If you’re a bit like us, you’re driven to connect with how others are feeling and thinking. Here we walk in others shoes before taking action. Just imagine being part of a team that puts “we before me”, where flexAbility is a mindset, and where you trust your colleagues to have your back. At Grant Thornton, you’ll work with inspiring leaders who support your development, both personally and professionally. This is a place where your insatiable curiosity enables you to think, see and hear from a variety of perspectives, a place where every day is different and having the courage to grow is part of who you are. And when all this comes together, well that’s when the magic happens **Think you’ve got what it takes to be an Administrative Assistant? Like the colour purple? Great. Here's a few more boxes we’re also hoping you can tick**: - Post secondary education in administration is considered an asset - Minimum 2 to 4 years of administrative experience - Extensive knowledge of MS Office Suite programs - Experience working with PDF software such as Adobe/Kofax - Excellent data entry skills and high attention to detail with an aptitude for proofreading and suggesting alternatives - Excellent written and verbal communication skills - Excellent organizational and time management skills, with the ability to manage multiple tasks simultaneously - Ability to work under pressure with multiple deadlines and frequent interruptions - Exceptional client service mindset with ability to de-escalate potentially difficult situations - Recognize and adapt to individual differences and team dynamics to produce effective working relationships - Computer savvy - ability to learn and troubleshoot various computer programs - Receptive and open to change combined with a motivation to learn - **This role is required to be in-office 5 days per week** At Grant Thornton we’re focused on making a difference in the lives of our clients, our colleagues and our communities. That’s our purpose. Or, as we like to say, living our purple. **What's in it for you?** Profit sharing, Flex days, RRSP contributions, Firmwide holiday closure, Wellness benefits, Concierge-like benefits, Work from anywhere in Canada in the summer for 4 weeks, and more **Are you ready to Discover Your Purple?** LI-HYBRID