Admissions Officer

**Duties & Responsibilities**

**DUTIES**AND

**RESPONSIBILITIES**:

- Screens and evaluates applicant files and documentation, education backgrounds, and previous academic history according to established criteria to determine admission eligibility to BCIT, ensuring compliance with admissions policies and procedures.
- Provides information on admissions process, program admission requirement, fees, admission pathways, prerequisite deficiency and upgrading information to applicants.
- Advises students of transferability of courses and credits to BCIT; determines and enters recognized transfer credits or course credit exemptions for accepted advanced placement and readmitted applicants.
- Liaises, collaborates and engages with internal departments, external agencies and cross-functional teams to support admissions process and provide feedback on applicant needs. Supports program area by providing evaluations and relevant information to assist in making final admission decision.
- Maintains accurate records of applicant files to support consistent and transparent decision-making, ensuring that all pertinent documentation, information and correspondence are received, updated and processed on a continual basis.
- Identifies possible instances of applicant misconduct and forwards the information to manager to support investigation.
- Facilitate student registration into programs and ensures applicants fulfill financial and academic requirements within established deadlines.
- Prepares and issues admission communications to applicants.
- Maintains up-to-date knowledge in all areas that impact admissions.
- Participates in Records Custodian training and remains current with record keeping practices, policies and procedures (both BCIT and FOIPOP).
- Undertakes related duties as assigned, consistent with the job grade of this position.

**Qualifications**

**QUALIFICATIONS**:
**Definition**: The qualifications section for this job was developed using the approved job evaluation plan, agreed to between the BCGEU and BCIT. The qualifications represent the minimum qualifications required in the future (i.e. to be reflected in job postings) and do not reflect the incumbent’s existing qualifications.

**Education**:

- Requires the equivalent of full secondary school plus additional specialized training of up to one year’s duration, such as BCIT Certificate or a one-year full-time program from a community college.

**Experience**:

- Requires two years general experience plus up to two years of practical, current experience in a post-secondary admissions environment.

**Software/Computer Application(s) and Expertise**:

- Experience using reporting tools is desirable.
- Knowledge and demonstrated experience with an on-line student records system, such as Banner.
- Microsoft Office, including Word and Excel, at the intermediate level.

**Communication/Interpersonal Skills**:

- Excellent communication skills; proven ability to work independently and in a team environment.
- Proven experience working effectively with diverse groups of people.
- Experience working within a culturally diverse environment.
- Strong ability to deal with various levels of staff, faculty and administration in a professional manner.
- Exceptional customer service skills are required.

**Administrative Skills**:

- Must have a strong aptitude for planning, organization, attention to detail and prioritizing tasks in order to meet deadlines in an efficient and timely manner.
- Excellent keyboarding skills for notetaking and correspondence.

**Other Skills/Abilities**:

- Must be adaptable to rapid changes in institute and department initiatives and in technology related to a Registrar’s Office.
- Must have good judgement skills and demonstrated initiative.
- Strong ability to trouble-shoot, problem solve, and use critical-thinking skills in a complex, fast-paced, deadline-oriented environment.

**Additional Information**

**Benefits - Why you’d love working with us**
- Competitive pay
- Minimum of fifteen days of vacation prorated per year
- Competitive employer-paid extended health and dental plan including access to a Health Care Spending Account of up to $325 if eligible
- Defined benefit **pension** plan with employer contributions
- Flexible hybrid work arrangements available
- **Professional Development** funds and resources
- Access to most BCIT Flexible Learning **courses** free of charge
- **Wellness** and Employee Assistance programs
- Complimentary membership with free access to the Fitness Centre, Gymnasium, and **_more_**:

- For more information on our generous benefits, **click here**
- The British Columbia Institute of Technology acknowledges that our campuses are located on the unceded traditional territories of the Coast Salish Nations of xwməθkwəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səl̓ilwətaɁɬ (Tsleil-Waututh)._

**Salary Range**
- Salary Grade 7: $59,214 - $64,490 per annum.

**Additional Salary Information**
- Extern