HR/health & Safety Coordinator

**JOB TYPE: FULL-TIME**

**WHO WE ARE**

Gwillimdale Farms is family-owned/ operated and based in beautiful Bradford, Ontario, just 10 minutes from the downtown core. We here at Gwillimdale Farms do more than grow vegetables, we are growing our business, rooted in our core values of excellence, innovation, unity and sustainability. We supply our produce locally and abroad, working with food manufacturers, retailers, food service providers, and wholesale distributors. We believe our biggest asset is our team. We are always striving to build a better team and a better work environment through continuing efforts in the areas of safety, education, and personal development.

**JOB SUMMARY**

The HR /Health and Safety Coordinator must perform a range of duties supporting the HR Manager, other managers within the organization, and employees on a day-to-day basis. In this role, the incumbent will oversee the Temporary Foreign Worker program. The workers are from Mexico, so speaking Spanish is a key role requirement.

**CORE COMPETENCIES**
- Responsibility
- Time Management
- Communication
- Accountability
- Organization
- Initiative
- Multitask
- Bilingual (English and Spanish)
- Development and Continual Learning
- Creative and Innovative Thinking
- Problem-solving/ Critical Thinking
- Teamwork
- Adapt to a fast-paced, changing environment

**DUTIES AND RESPONSIBILITIES**:
**Temporary Foreign Workers (TFW) Related**

Act as the main contact for TFWs, providing daily assistance with:

- Online banking, paystubs, and software (e.g., ADP)
- Obtaining required documents (e.g., OHIP, Ontario drivers’ license, SIN)
- Ordering supplies and scheduling appointments.
- Coordinating transportation (e.g., flights, groceries)
- Managing migrant housing needs and maintaining communication via various channels.
- Addressing any other TFW-related requests.
- Support compliance inspections and audits (e.g., Public Health, Service Canada)
- Maintain TFW arrival and departure schedules.
- Update orientation and training materials, including translations.
- Manage TFW program requirements and communications with relevant parties.
- Serve as backup for the HR Manager in TFWP duties.
- Support TFW-related programming, training, and resources as needed.

**Health and Safety Coordinator**
- Ensure compliance with the company's health and safety program for all personnel and visitors.
- Monitor regulatory changes and update programs accordingly.
- Co-chair the Joint Health and Safety Committee (JHSC), managing member training, meeting documentation, and committee operations.
- Help with Health and Safety reporting and requirements.
- Conduct and document monthly workplace/migrant housing inspections, address hazards, and manage spot audits.
- Respond to and resolve health and safety concerns, assist with inspections, and collaborate on corrective actions.
- Partner on injury/accident reporting, WSIB claims, and return-to-work plans.
- Develop and implement health and safety policies, training materials, and procedures.
- Schedule and manage external safety training; potentially conduct internal training once certified.
- Maintain safety records, boards, and equipment, coordinate safety equipment inspections.
- Assist with fire extinguisher inspections, risk assessments, and new operational reviews.
- Create and maintain standard operating procedures and safety initiatives for continuous improvement.

**HR Administration Support**:

- Handle general HR inquiries and direct them to appropriate HR representatives.
- Assist with HR projects, policy administration, and translation of materials.
- Maintain and update HR documentation and records in various systems.
- Manage HR inventory and order necessary materials and supplies.
- Track HR calendars and deadlines, including training and regulatory requirements.
- Support Health and Safety priorities as needed.
- Create and maintain standard operating procedures for HR tasks.
- Prepare and proofread HR documents and reports.
- Assist with additional HR administrative tasks as needed.

**Job Start Date**:
The anticipated start date for this position is** January 6, 2025.