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Employment Services Financial Support Admin
2 weeks ago
**Location**: Waterloo Region
**Work Hours**: 37.5
**Employment Type**: Full-Time Contract
**Number of Vacancies**: 1
**Anticipated Start Date**: Aug.18, 2025
**Contract End Date**:March 31, 2026
**Deadline to Apply: Aug. 11, 2025**
**Starting Rate**: $48,000
**Total Rewards Package**:
We believe that everyone has the potential to shine Our culture is built around connection, celebration, appreciation, and recognition, and it starts with a total rewards package focused on Well-Being.
**Time Away from Work**
- At the YMCA of Three Rivers, we value work-life harmony. Full-time team members start with:
- 3 weeks of vacation, with the opportunity to earn more as their length of service increases
- 12 well-being days for sick time or proactive self-care, which can be used as they are earned. Bereavement days are also available.
**Pension Plan**
- Full-time employees can join our group pension plan after two consecutive years of employment. Employees contribute 5% of their gross earnings per pay, which the Y, matches. After three consecutive years of service, participation in the YMCA pension plan becomes mandatory for full-time employees.
**Health, Dental, and Well-Being Benefits**
- The YMCA of Three Rivers offers a comprehensive group benefits package to full-time employees (starting 3 months after the start date), including:
- Prescription drugs, Basic dental coverage, Paramedical services, Vision care
- Access to an Employee (and Family) Assistance Program offering free and confidential counseling, resources, and services
- A free YMCA membership for you and your family, providing access to our fitness centers
- Discounts on YMCA programs and services, including childcare
**Role Overview**:
**Who are we**
- The YMCA of Three Rivers is a charitable organization proudly serving the communities of Guelph-Wellington, Stratford-Perth, and Waterloo Region. We aspire to build connected and resilient communities. Our mission is to make our diverse communities healthier and more vibrant. With dignity and respect, our programs and services inspire individuals to reach their full potential. Learn more about our history, mission, vision, and values here.
**We strive to be a great place to work so that all employees can live with purpose, passion, and potential to Shine On This is where you come in.**
**What will you do**
- Administer Employment Related Financial Supports, including purchases, receipt tracking, and monthly reconciliation in coordination with Finance.
- Collect, enter, and manage client data and documentation in ESCases and ministry databases to support Employment Ontario Services specifically around the Employee Financial Supports.
- Maintain accurate and complete client files, ensuring compliance with ministry standards and internal policies.
- Develop rationale for financial support approvals through the Service System Manager for each client submission. Liaise with the SSM if financial supports are rejected to develop an approach to supporting the client.
- Support program reporting by compiling statistical data and preparing required documentation for management and funders.
- Provide occasional front-line administrative support including handling inquiries, referrals, and walk-in traffic with a strong client service orientation.
- Ensure timely and professional communication with internal teams and external stakeholders.
- Monitor and manage a minimum $250,000 annual operating budget, including monthly expenditure tracking and variance analysis.
- Uphold confidentiality and data integrity across all platforms and ensure compliance with regulatory and internal controls.
- Assist in identifying and implementing improvements to program delivery and service effectiveness.
- Represent the Employment Services at community events and maintain strong community relationships.
- Demonstrate commitment to YMCA values and policies, including child protection and customer service standards
**What will you bring**
- Completion of University Degree in a related field.
- Experience in administration, finance/accounts payable, information and referral services, and employment services
- Administrative/Office Management Skills.
- Advanced computer knowledge of Microsoft Office suite
- Excellent oral and written communication skills
- Advanced organization skills with the ability to work in collaboration with multiple team members at one time
- Ability to manage time and meet tight deadlines
- Ability to communicate in a 2nd Language an asset
- Acceptable Vulnerable Persons Record Check, not more than 3 months old is a mandatory requirement. This requirement requires a renewal every three (3) years.
**Additional Information**:
**Our Commitment to Safeguarding Children and Youth**
**Our Commitment to JAIDE (Justice, Access, Inclusion, Diversity, and Equity)**
**Our Commitment to Privacy**
- The YMCA of Three Rivers complies with the Employment Standards Act, Pay Equity Legislation, and privacy law
