Administrative Assistant, Credit Investments

Company Description
**Make an impact at a global and dynamic investment organization**

When you invest your career in CPP Investments, you join one of the most respected and fastest growing institutional investors in the world. With current assets under management valued in excess of $500 billion, CPP Investments is a professional investment management organization that globally invests the funds of the Canada Pension Plan (CPP) to help ensure long-term sustainability. The CPP Fund is projected to reach $3 trillion by 2050. CPP Investments invests in all major asset classes, including public equity, private equity, real estate, infrastructure and fixed-income instruments, and is headquartered in Toronto with offices in Hong Kong, London, Luxembourg, Mumbai, New York City, San Francisco, São Paulo and Sydney.

CPP Investments attracts and selects high-calibre individuals from top-tier institutions around the globe. Join our team and look forward to:

- Diverse and inspiring colleagues and approachable leaders
- Stimulating work in a fast-paced, intellectually challenging environment
- Accelerated exposure and responsibility
- Global career development opportunities
- Being motivated every day by CPP Investments’ important social purpose and unshakable principles
- A flexible/hybrid work environment combining in office collaboration and remote working
- A deeply rooted culture of Integrity, Partnership and High Performance

If you share a passion for performance, value a collegial and collaborative culture, and approach everything with the highest integrity, here’s an opportunity for you to invest your career at CPP Investments.

**Job Description**:
We are currently recruiting for a full-time Administrative Assistant to join the Credit Investments department in Toronto. The Administrative Assistant will report to the Executive Assistant to the GLT-MD and Head of Capital Solutions, and will be responsible for providing day-to-day administrative support including managing travel, calendars, meetings, expenses, events, presentations, correspondence and departmental initiatives.

**Position Requirements**
- Managing calendars on behalf of executives, work with other departments’ EAs/AAs to coordinate meeting bookings as needed
- Assist with meeting room bookings for internal and external meetings, including guest registration and catering orders as needed
- Provide general administrative support to a high performing team of finance/investment professionals
- Handle highly sensitive and confidential matters relating to the daily activity of the department and/or organization.
- Assist with team planning including off-sites and social events: find venues, coordinate vendor contracts and payment, communicate with department, etc.
- Book and manage complex global travel arrangements, itineraries or other duties related to support professionals who travel globally.
- Reconcile credit card expenses and input into Expense Reporting System.
- Work with HR and IT to ensure the smooth on-boarding process for new employees
- Other duties as assigned
- Work closely with other executive assistants and teams to increase efficiencies and provide overall departmental support.
- Be a CPP Investments’ ambassador by playing a key role in representing the investment business internally and externally. Conduct work in professional, friendly, easily accessible and approachable manner.
- Work cross functionally as part of a team with other members and departments.
- Accommodate and complete staff requests managing timelines and deliverables.

**Qualifications**:

- 4-5 years of experience gained from fast-paced, professional environment
- Experience providing support to multiple professionals and managing competing priorities.
- Experience with complex calendar management, booking high profile meetings, events, scheduling travel and managing expense reimbursement process.
- Team player, eager to learn, adaptable, calm under pressure, and professional.
- Able and willing to work flexible hours, as required.
- Proven attention to accuracy and detail, highly organized with the ability to prioritize and multi-task.
- Exceptional (written and verbal) communication skills and interpersonal skills.
- Ability to work in a high performing culture, under pressure and with time-sensitive deadlines
- Personable, easily interacts with all types of personalities and at all levels with a high degree of professionalism.
- Proven ability to work independently as well as to perform effectively in a team-oriented and open-concept environment.
- Interest in the investment industry is considered an asset.
- Exemplify our Guiding Principles of Integrity, Partnership, and High Performance.

Additional Information

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At CPP Investments, we are committed to diversity and equitable access to employment opportunities based on ability.

**Our Commitment to Inclusion