Coordinator, Access

**Job Description**:
**JOB TITLE**:Coordinator, Access & Privacy

**DEPARTMENT**:Legislative Services

**POSTING NUMBER**:106293

**NUMBER OF POSITIONS**:3

**JOB STATUS & DURATION**:Full Time Permanent

**HOURS OF WORK**:35-hour workweek

**LOCATION**:Hybrid Model*- when working onsite, you will report to the location of West Tower.

**SALARY GRADE**:5

**HIRING SALARY RANGE**:$86,091.00 - $96,853.00 per annum

**MAXIMUM OF SALARY RANGE**:$107,614.00 per annum

**JOB TYPE**:Management and Administration

**POSTING DATE**:September 9, 2024

**CLOSING DATE**:September 27, 2024

**AREA OF RESPONSIBILITY**:

- Respond on behalf of the City when decisions on access are appealed to the Information and Privacy Commissioner of Ontario (IPC). Liaise with the assigned mediator to achieve a mediated resolution. In cases where appeals proceed to adjudication, prepare and submit written representations in support of the City’s position. Consult with internal and external legal counsel as required. Implement Orders of the IPC.
- Receive and investigate privacy-related complaints. Work with affected business units to implement business process changes as appropriate to improve privacy protection practices.
- In cases of a privacy breach, implement and coordinate the City’s privacy breach protocol (respond to the privacy breach, contain the breach, investigate the cause of the breach, notify affected parties, implement change to improve privacy protection practices). Liaise with the IPC and implement Orders and recommendations that result from privacy breach investigations.
- Complete Privacy Impact Assessments (PIA) for new and/or enhanced services, technologies, and/or systems that involve personal information in accordance with the Privacy Impact Assessment Standard Operating Procedure. Provide recommendations, as required, to project teams and program areas to improve privacy protection. Conduct periodical reviews of completed PIAs to track implementation of recommendations and to identify and assess risks to the corporation.
- Act as an advisor to all departments on the interpretation of _MFIPPA _and associated legislation. Provide guidance to staff on access to information and privacy protection and promote best practices.
- Provide training on access to information and privacy protection to all staff, existing and new, as required. Promote awareness of Corporate policies and procedures and relevant legislation.
- Produce the annual report to the IPC.
- Produce the annual report to Council and assist the Manager of Records and Information Management with other reporting to senior management or Council, as required.
- Participate in networking groups to keep current with the practices of other municipalities and other levels of government. Share resources and information.
- Maintain the Personal Information Banks (PIBs), as required by legislation.
- In the capacity of Deputy Division Registrar, issue marriage licenses and burial permits as required.
- In the capacity of a Delegate of the City Clerk, perform civil marriage ceremonies as required.
- In the capacity of Commissioner of Oaths, take affidavits and administer other legal oaths, affirmations and declarations as required.
- Provide support, as required, to the Records and Information Management team and the Clerk’s Office.
- Assist with municipal elections, as required.

**SELECTION CRITERIA**:
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**EDUCATION**:

- Post-secondary degree or diploma in public administration, law or Information management or equivalent experience in a related field;
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**REQUIRED EXPERIENCE**:

- Minimum 2 to 4 years’ municipal government experience or equivalent;

**OTHER SKILLS AND ASSETS**:

- Demonstrated knowledge of the _Municipal Freedom of Information and Protection of Privacy Act_ and Information and Privacy Commissioner Orders;
- Excellent research skills;
- Excellent interpersonal and customer services skills;
- Exceptional organizational and detail oriented skills, including the ability to prioritize work;
- Ability to work independently and as part of a larger group;
- Demonstrated judgement, tact and diplomacy skills;
- Excellent verbal and written communication skills including MS office suite software, Adobe Acrobat and automated records management systems.
- **_Various tests and/or exams may be administered as part of the selection criteria._

**Interview**:Our recruitment process may be completed with video conference technology.

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