Personnel Coordinator

1 week ago

Leduc, Canada Horizon Drilling Full time

**Essential Duties and Responsibilities**
- Spread employee awareness and fully coordinate the employee referral and redeployment programs.
- Work closely with the Personnel Manager and Rig Managers on a regular basis to pro-actively identify future hiring needs.
- Support the Personnel Manager with the interviewing process as required.
- Play a key role in the full-cycle recruiting process (intake, postings, sourcing, referrals, screening, interviews, offers, and onboarding).
- Work closely with new hires and rehires to ensure that pre-access drug testing and onboarding requirements are met prior to mobilizing the new hire to site; where applicable.
- Ensure all hiring paperwork is accurately completed and enter new hires into the HRIS and eCompliance systems in an accurate and timely manner.
- Obtain information on licenses and certifications for field employees and maintain in HRIS system.
- Responsible for full onboarding of new and rehires, including new hire packages, tickets, fit test, new hire orientations, client orientations, policy discussion,
- Responsible for full offboarding of Horizon employees, as required, including leading exit interviews, data analysis, relaying to HR, etc.
- Book all training requests, obtain copies of all tickets and make sure that every working rig is 100% compliant with Horizon’s training matrix and client orientation requests.
- Provide monthly training reports for all active rigs and schedule current employees for any training when and where needed.
- Maintain up to date emergency contact information in employee files and on the HRIS system
- Ensure compliance to company policies and procedures, professional standards and applicable laws and regulations.
- Attend project kick off meetings and support the Personnel Manager in preparation, as required.
- Maintain Horizon Drilling’s social media accounts and ensure regular posts for attracting new employees.
- Complete ongoing after hours/on call schedule for 7 day, 24 hour rotations throughout the year for deployment, employee issues and emergencies
- Track and maintain weekly crew changes, terminations, transfers, holidays, LOAs for all rigs.
- First point of contact answering employee requests, day to day questions, and questions regarding benefits, RRSP, leaves, etc.
- Track and coordinate relief for employees working additional time to ensure compliance with labor codes (work/rest periods)
- Advise the Operations team on Horizon’s performance review and termination policies, and processes.
- Advise corresponding Field Superintendent and Personnel Manager in a timely manor of major issues/concerns out of the norm.
- Other tasks as required.

**Specific Knowledge, Skills and Abilities**
- 5 years of direct coordinating and recruitment industry/oilfield service experience
- Proficient in the use of Microsoft Office
- Excellent selection, screening and interviewing techniques
- Basic knowledge of relevant Human Rights and Employment laws and best practices
- Effective at planning and prioritizing
- Innovative thinker, able to use work under pressure
- Strong research and networking skills
- Able to work in a results focused environment
- Exceptional conflict resolution, negotiation, and objection handling skills
- Able to respond quickly in a dynamic and changing environment

**Special Conditions of Employment**
- Ability to work flexible hours and be on-call as required.
- Overtime may be required on occasion, based on activity levels.

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