Communications Assistant

Location: Conestoga College - Various Campuses

Start Date: May 2025

Time Requirement: Up to 20 hours per week (some evenings and weekends may be required)

Reporting to: Communications & Content Coordinator or Digital Community Coordinator

Hourly Wage: $21.15

**POSITION OVERVIEW**

The Communications Assistant is responsible for assisting in external communications, press releases, general administrative tasks, as well as assisting in all communication aspects of web, social media presence, and content. The Communications Assistant ensures accuracy and consistency of CSI branding and corporate identity across all marketing and communication platforms.

In carrying out the duties of this position, a great deal of autonomy is exercised with final overview by the Marketing & Communications Coordinator. It is also important that the Communications Assistant works extremely closely with the supervisor to ensure that they are up-to-date on the basic overall operations of CSI's communications. In all activities, it is crucial that the Communications Assistant recognizes that service to students is a top priority.

You will learn to:

- Develop, curate, and post branded content on a variety of social media platforms to support the production of effective, timely communications appropriate for diverse channels and audiences.

**DUTIES AND RESPONSIBILITIES**
- Assist the Marketing & Events team in developing targeted marketing campaigns
- Assist with administrative tasks to support the various outputs and requirements of marketing and communication projects
- Assist in development of external communications - company presentations, training programs, paper media, social media, website, etc.
- Edit & proofread external communications/marketing, ensuring all communication distributed to students and college are compliant with AODA
- Assist in creation of content and posts for social media - Twitter, Instagram, Facebook, website, etc.
- Assist with social media contest rewards, prizing, gift bags, etc.
- Monitor CSI social media for accuracy related to services, representation, activities, and updates
- Revise college student guides and documents annually to ensure CSI is accurately represented
- Respond to student comments or inquiries on social media
- Assist in management of annual sponsors, ensuring sold sponsorship space is accurately included in external media outreach
- Assist in classroom presentations where required
- Ensure goals and targets for marketing & events are met as outlined in the annual CSI Marketing & Communications Plan
- Send all facility requests to the Administrative Assistant to have requests filled
- Assist in the setup, production and clean-up of events where required

Other General Duties
- Work in accordance with corporate by-laws, policies, and procedures, particularly to the CSI Mission Statement
- Adhere strictly to health & safety laws, policies, and procedures
- Maintain confidentiality for business practices
- Work in an organized manner where detail, accuracy and confidentiality are critical
- Mandatory attendance at CSI related training days
- Other duties as assigned

WORKING CONDITIONS

Physical Demands

This position may require long hours of sitting and using office equipment and computers, which can cause muscle strain.

Environmental Conditions

This position performs work from a suitable location of their choosing and may be faced with frequent interruptions and meetings with others on a regular basis. Travel between campuses is required as needed. Some work may be required after office hours and on weekends.

Sensory Demands

This position requires long periods of intense concentration. The incumbent may also spend long hours on the computer which requires visual focus, attention to detail, and high levels of accuracy.

Mental Demands

This position is expected to manage and meet multiple competing deadlines, which can cause significant stress. The incumbent also deals with a wide variety of people on various issues.

**QUALIFICATIONS**
- Must be enrolled in a full-time program at Conestoga College and be a fee-paying student
- Preference will be given to those in a program related to public relations, communications, marketing, or a related field
- Knowledge in creating and editing press releases, company statements and speeches
- Familiarity with social media platforms, apps, programming, and editing software's
- Ability to think creatively and produce thought-provoking marketing campaign material
- Highly organized and skilled time management
- Ability to balance multiple competing priorities while maintaining quality of work and meeting deadlines
- Consistent and reliable access to a stable internet connection

Student Eligibility

All students in this position must:

- Be in a full-time degree, diploma or certificate program at Conestoga College
- Maintain a full-time course load. Part-time studies may be allowed for students who are registered with Accessibility S