Records Management Specialist

2 weeks ago

Halifax, Canada Armco Capital Full time

168 Hobsons Lake Dr Suite 300, Halifax, NS B3S 0G4, Canada
- Permanent
- Administrative / Clerk, Accounting / Auditing

Founded in 1982 by members of the Armoyan family, Armco Capital Inc. has grown from a small family business into a diversified and dynamic group of companies with locations in Canada and the US. Armco continues to grow; both in business diversification, development and its team of dedicated professionals. As we evolve, we are seeking to modernize how we manage our records by implementing software-based solutions that support secure, organized, and compliant digital record-keeping.

**Position Overview**

Reporting to the Director of Finance, the Records Management Specialist will lead the planning, implementation, and ongoing administration of our electronic records management system (ERMS). This role involves assessing current practices, selecting appropriate technology solutions, digitizing physical records, and ensuring that all records are properly classified, stored, and retrievable in accordance with best practices and regulatory requirements.

**Key Responsibilities**
- Evaluate current records management practices and recommend improvements
- Research and help select suitable electronic records management software
- Lead the implementation and configuration of the chosen software
- Develop and maintain a records classification scheme and retention schedule
- Oversee digitization of physical records and migration of existing electronic files
- Train staff on records management policies and system use
- Monitor compliance with records management policies and legal/regulatory requirements
- Act as the point of contact for internal queries related to records retrieval and policy compliance
- Establish processes for records auditing, backup, and security
- Stay up to date with trends and changes in digital records management and relevant legislation

**Qualifications**
- Bachelor's degree in Information Management, Library Science, Business Administration, or a related field (or equivalent experience)
- 3+ years of experience in records or information management, ideally including implementation of digital systems
- Familiarity with records management software and standards
- Strong organizational and project management skills
- Excellent attention to detail and communication abilities
- Ability to work independently and in a team-oriented environment
- Change management or staff training experience is a plus

**Why Join Us?**
- Be a key part of a transformative project in a hands-on, collaborative environment
- Opportunity to shape and streamline critical business operations
- Work with a supportive leadership team that values innovation and efficiency
- Competitive salary and benefits package

If this sound like a role suited for you, please submit your resume.

While we appreciate all applicants, only those selected for an interview will be contacted.

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