Admin Coach

23 hours ago

Vancouver, Canada Connect Partners Ltd. Full time

**Job Posting: Admin Coach**:
**About the Role**:
We are seeking an Admin Coach to join our dynamic, community-based organization supporting people living with brain injury, stroke, or other complex health conditions as they redesign their lives—moving away from institutional models toward more self-directed and meaningful living.

The Admin Coach is at the hub of our operations, helping to ensure that our systems run smoothly and that people have what they need to succeed. This role brings organization, connection, and calm to busy, purposeful work.

Key areas of focus include:

- Coordinating daily staffing schedules and helping to fill staffing gaps when they occur.
- Managing the ordering, delivery, and inventory of household and office supplies to ensure each home and workspace has what’s needed for daily life and work.
- Providing administrative support as a welcoming presence for visitors, families, and partners—the first friendly face they meet when arriving at one of our homes or offices.
- Managing mail, phones, and correspondence with warmth and professionalism.
- Assisting with documentation and record keeping, ensuring files and systems, including electronic health records, are accurate and up-to-date.
- Supporting licensing, safety, and administrative compliance processes.
- Fostering team and cultural engagement by building strong relationships across homes, connecting coaches and operations, and bringing a spirit of helpfulness, inclusion, and collaboration.

**Who You Are**:
You are organized, reliable, and proactive—someone who enjoys creating clarity and efficiency in a fast-paced, team-oriented environment. You bring warmth, professionalism, and curiosity to your interactions and take pride in supporting others to do their best work.

You are adaptable, collaborative, and thrive in a setting that blends professionalism with purpose and heart. You share our belief that everyone deserves the opportunity to live a meaningful, self-directed life in community.

**What You’ll Bring**:

- Strong administrative and organizational skills, with experience coordinating schedules, information, and systems.
- Confidence using digital tools and platforms (Microsoft 365, SharePoint, Teams, etc.).
- Ability to manage supply ordering, delivery tracking, and inventory in a timely and cost-effective way.
- Excellent communication and interpersonal skills, with the ability to build positive, professional relationships across teams and with visitors, families, and partners.
- Attention to detail and accuracy in documentation, record keeping, and compliance processes.
- A flexible, solution-focused mindset and readiness to pitch in wherever needed.
- Previous experience in healthcare, rehabilitation, or community-based settings is an asset but not required.

**Why Join Us**:
At CONNECT Partners, you’ll be part of a creative, values-driven organization that’s redefining what it means to live and work in community. You’ll collaborate with a passionate team who believes in learning, joy, and the power of relationships to make meaningful change.

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