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Financial Controller

3 weeks ago


North York, Canada Aga Khan Museum Full time

**JOB SUMMARY**

The Financial Controller (FC) will serve as the main point of contact in the Aga Khan Museum for accounting, financial and management reporting, business analytics, operating budgets, and internal control and compliance. The FC will work across the Museum as a business partner with the management team to help them manage the Museum’s growing operations. They will lead management reporting and business analytics against benchmarks and KPIs, budgets and budgetary control, and business modelling and financial forecasting. They will drive upgrades and changes to existing financial systems, policies, procedures, and guidelines to ensure effective and efficient financial management of all operations of the Museum.

The FC is also responsible for management of day-to-day accounting and finance functions, including integrity of the financial general ledger; general accounting - banking, accounts payable and accounts receivable; contractual payments and custody of all contracts; accounting and security of fixed assets; payroll processing and administration; cashflow management and forecasting; GAAP accounting, audited financial statements and statutory audits; statutory reporting and filings; charities legislation and CRA compliance; internal controls including authorizations and compliance; internal control over AKM’s financial policies and procedures; and enhancement of accounting systems.

The FC is a liaison with peers at other agencies of the Aga Khan Development Network (AKDN).

**MAIN RESPONSIBILITIES**
- REGULAR RESPONSIBILITIES_
- Lead management reporting, business analytics against benchmarks/KPIs, budgets and budgetary control, and business modelling and financial and cash forecasting, including reporting to stakeholders.
- Ensure effective cashflow management as per the approved Working Capital Policy, including cashflow forecasts that are updated monthly, and ad hoc when necessary, to manage AKM’s liquidity.
- Coordinate the annual budget process and work closely with budget managers in reviewing/assessing current level of spending and requested budget allocation for the following year, in line with the overall budget parameters and guidance from the Board of Directors and the senior leadership team.
- Monitor budget and actual expenses and work with the budget managers on a monthly basis, including providing variance analysis and projections/forecasts to support effective decision-making and budgetary control.
- Prepare financial forecasts that provide an accurate picture of the Museum’s current financial position and likely outcomes over the course of the year.
- Prepare and analyze “project/event level” financials for budget/actual comparisons and assessment of financial viability/sustainability of specific projects/events, including non-financial impact parameters.
- Ensure the integrity of the financial general ledger, including providing the oversight of reconciliations with all underlying systems and relevant documentation, and fully automated feeds of financials from the feeder systems.
- Oversee the accounts payable and accounts receivable functions to ensure effective, efficient and timely flow of funds, in accordance with the Museum’s policies, contracts and industry best-practices.
- Ensure adherence to procurement policies and procedures, including authorizations, and work with the Finance and Procurement Officer on significant purchasing activities to ensure cost-effective services.
- Oversee the contracting process ensuring the use of approved contract templates and custody of approved signed contracts in accordance with the Museum’s authorization policies and processes.
- Oversee the stewardship of the Museum’s assets through effective asset registers backed up by relevant documentation.
- Oversee payroll processing and administration, including effective coordination with the Senior HR Manager, reconciliation of payroll master file and general ledger accounts, and periodic forecasts of payroll costs.
- Coordinate entire yearend process; interpreting, documenting, and implementing new and/or revised GAAP and Accounting Standards; preparing GAAP financial statements and related papers for audit.
- Coordinate and orchestrate interim and yearend audits including preparation of required audit working papers, organization and scheduling of external auditors; be overall responsible for the outcome of clean audits with “zero tolerance”.
- Ensure filings and documentation are submitted timely and accurately as per government regulations, including CRA T3010 return, Payroll Deduction Remittances, HST Remittances, Statistics Canada and Industry Canada forms and reporting accordingly to the line manager.
- Oversee effective and efficient operation of the internal control environment and framework, including authorizations and regulatory compliance and reporting to the line manager.
- Develop, implement and monitor accounting policies and procedures and ensure