Document Controller Manager

7 days ago


Toronto, Canada Adamson Associates Architects Full time

**RESPONSIBILITIES**:

- Manage, mentor, and motivate a team of 11 Document Controllers of various experience levels to meet project demands, productivity requirements, and also professional growth objectives
- Foster a positive and collaborative team environment that encourages knowledge sharing and effective communication
- Approve team timesheets on a weekly basis
- Participate in recruitment process for new Document Controllers (resume review, interviews, new hire onboarding) when applicable
- Annual performance reviews and three-month reviews of new staff

Primary duties:

- Work with Project Managers, HR Manager, and Principals to ensure proper document control staffing requirements are met
- Collaborate with Project Managers and other stakeholders to define document control requirements for each project and ensure compliance throughout the project
- Develop, implement, and maintain document control procedures, guidelines, and standards to ensure consistent and efficient document management across all projects
- Responsible for the setup, training and troubleshooting of all document sharing and filing platforms across all current and future projects. Such platforms include but are not limited to: Invitely, Asite, FTP, Sharepoint, BOX, Google Drive, Dropbox, Newforma, Bluebeam etc., across all current and future projects as required.
- Management of SQL database tasks including connection of data from Procore to Excel files on Teams.

**PREFERRED SKILLS / EXPERIENCE**

Previous experience managing a successful team

Previous experience in a document control or document control management position

Demonstrable experience using various document sharing and filing platforms, especially having previous working knowledge of Newforma.

Excellent communication skills to clearly share ideas, develop the skills of the team, and to troubleshoot system or process issues with employees of all levels

Ability to work with autonomy in an environment with changing priorities

Previous experience in an architectural or engineering firm

Strong inclination for learning and researching new software

Able to work in-office Monday to Friday - 8:30 am to 5:00 pm



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