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Manager, Submissions
3 weeks ago
**MANAGER, SUBMISSIONS & OPERATIONS, FESTIVAL PROGRAMMING**
**Permanent**
**Full-time**
**Festival Programming**
TIFF is a charitable, cultural organization dedicated to presenting the best of international and Canadian cinema and creating transformational experiences for film lovers and creators of all ages and backgrounds in our home - TIFF Bell Lightbox. Our mission: To transform the way people see the world, through film.
TIFF is committed to embracing diversity and treating all individuals with respect, dignity and fairness by removing physical, social and economic barriers to participation.
We encourage you to reflect on the land that you are on, who the traditional keepers of the land are, what the treaty relationship is, or if it’s unceded territory. TIFF is located on the Treaty Lands and Territory of the Mississaugas of the Credit and the traditional territory of the Anishinaabe, the Wendat, and the Haudenosaunee. We are grateful to work on this land.
We are currently hiring for the position of:
**MANAGER, SUBMISSIONS & OPERATIONS, FESTIVAL PROGRAMMING**
The Manager, Festival Programming (Submissions) is responsible for managing the administrative processes to both internal and external stakeholders in managing and coordinating film submissions for festivals and related administrative programming support. This position supervises applicable seasonal Festival Programming staff. Key responsibilities include: managing film submissions process and operations; managing official film and guest invitations process; support on Juries and Awards; supporting the Festival schedule process including related deliverables; and overall facilitation of synergy between programming initiatives and programming operations. This position will manage seasonal Festival Programming staff and independent contractors as required.
**RESPONSIBILITIES**:
- Festival Submissions:
- Lead policy and project planning sessions pertaining to Festival submissions-
- Manage film submissions policy and operations including oversight of administrative programming support and adherence to internal and external submissions related deadlines-
- Evaluate efficiency and effectiveness of each submissions season during the postmortem-
- Oversee all film submissions, rejection letters, and related administrative programming support for festivals to ensure exceptional service to both internal and external stakeholders-
- Oversee the collection of all Festival film-related statistics and information across TIFF’s external reporting-
- Lead the continuous improvement of data collection, and analysis to enable strategy and benchmarking for Programming initiatives including the design, and analyzing results of the Filmmakers Survey- Festival Invitations:
- Manage the Festival Invitations and Guest Invitations process and portfolio including invitations package components, documentation (i.e. Terms and Conditions), templates, tracking sheets and Artifax updates-
- Develop the Invitations Package components that align with strategic priorities, and TIFF’s cross-departmental interests- Festival Scheduling:
- Support the Festival schedule processes in terms of conflict checks, data entry, proofing, Artifax updates, including the management of Festival Schedule change notifications, and online and print presentation for the public and Press & Industry-
- In collaboration with Industry, support on digital screening permissions tracking- Film Presentation and Stakeholder Relations- Oversee the film tagging process (executed by seasonal submissions assistant)-
- In collaboration with Senior Manager, Festival Programming and other internal stakeholders provide administrative support for Canada’s Top Ten: planning contra events, workback creation, sending invitations and Artifax entry-
- Serve as FIAPF liaison, ensuring compliance with FIAPF regulations and obligations-
- Oversee the Filmmaker Survey and Insider’s Event deliverables (executed by seasonal submissions assistant)-
- Manage logistics related to Festival Stage Remarks- Staffing:
- Hire, onboard, train and supervise applicable full-time/seasonal staff and contractors including recruiting, goal setting, coaching, performance management- Jury and Awards:
- Manage seasonal coordinators on juries and awards including oversight of related coordination, eligibility rules and processes- Other:
- Supervise applicable staff including assignments, goal setting, and performance reviews-
- Liaise and manage relationships with internal teams and external stakeholders to ensure unified approach to programming presentation and operations-
- Proof/audit all relevant film materials and information within official TIFF publications (both print and digital)-
- Prepare reports, data analysis, and research as required-
- Represent department at applicable meetings e.g. Production-
- Other related duties as required and assigned**JOB GRADE & SALARY**:
- Job Grade: 3-
- $60,000 - 75,000/Annually**TARG
