10 Month Office Assistant

St. Mark Elementary School

4589 Marbank Drive NE, Calgary

Positions

(17.5) hours Office Assistant + (15) hours Education Assistant II

Salary

Office Assistant

20.37 - 24.76 per hour (Category 6)

Education Assistant II

20.21 - 24.42 per hour (Category 4)

20.78 - 25.10 per hour (Category 5)

Overall Accountability

The Office Assistant provides clerical and administrative support to administration, personnel, parents, students and members of the public.

The **Education Assistant II** is a vital member of the student’s learning teams and works in the congregated classroom assisting students with diverse learning needs. This includes those who have a learning profile that includes academic, social, emotional, communication (moderate - severe), medical and physical needs.

The **Education Assistant II** aids in educational, behavioral and/or health related programming for students with diverse learning needs as directed by the teacher and therapeutic specialist and supervised by the Principal or designate. This includes Educational Support **(ES) II**, Starting Points, Next Steps, Observation classes, Rural Diverse Learning and Transition Programs within Calgary Catholic schools. The Education Assistant II is a member of the student’s learning team.

Specific Accountabilities

Office Assistant
- Responds to requests for information from staff, students, parents and members of the public
- Schedules meetings and handles business and administrative activities
- Generates reports, correspondence and newsletters
- Transcribes material from handwritten notes or electronic dictation; edits or formats documents for use with specialized software
- Creates, photocopies and distributes materials
- Orders and maintains office supplies
- Maintains and updates information databases, lists, files, records, etc.

Education Assistant II
- Assists in providing programming support and activities of daily living such as student self-care (dressing, toileting/diapering etc.).
- Assists students individually and in small groups to achieve curriculum programming.
- Performs physically demanding tasks to meet the unique and personal needs of students with complex physical and/or medical needs, e.g., hand-over-hand instruction, lifting and transferring, personal hygiene, toileting/diapering, feeding, range of motion, walking and stretching, physical restraint to manage inappropriate behavior.
- Disinfecting and general housekeeping.
- Participates in ongoing professional development related to the learning profiles of students they work with.
- Participates in providing one-on-one (1:1) support for students while promoting a safe, calm and positive learning environment. This may include providing support for LSP goals and other response plans to provide teachers with information regarding the progress of students.
- May be required to assist with Documenting observations and maintaining records in compliance with Alberta Education mandates.
- Attending individual student case consults within their assigned hours.
- Prepares materials in relation to support for students with diverse learning needs.
- Provides specific supervision of students during out of class time (i.e. recess, class transitions, lunch, accessing diverse learning transportation).
- Assists in supervising field trips.
- Assists in managing inappropriate behavior, which may include implementation of NVCI physical restraint techniques (when certified).
- Assists students during school celebrations, liturgical events, services and attendance at Mass.
- Demonstrates initiative and independence in the management of class time.

**Qualifications**:
Office Assistant
- Minimum High School Diploma
- Minimum three (3) to six (6) months’ related experience
- Secretarial certificate/diploma preferred
- Proficient with Microsoft Office
- Excellent communication, organization and interpersonal skills
- Ability to work independently or as part of a team
- Working knowledge of student information systems and electronic report cards for school-based positions preferred

Education Assistant II
- Category 4: High school diploma
- Category 5:

- Education Assistant Certificate, or
- High school diploma and the equivalent of a minimum of five (5) years’ experience working with students with Diverse Learning (DL) needs**
- ** For current employees, successful experience working with diverse learning students is considered work performed as a probationary and/or regular employee).
- May require any of the following depending upon assignment:

- Cardio-Pulmonary Resuscitation and First Aid certificates
- Lifting techniques
- Rehabilitation experience
- Successful completion of training in non-violent crisis intervention
- Ability to deal with the social/emotional, medical needs and mental health challenges of working with groups of children who are often active and demanding.
- Ability to use assistive or augmented technologies.
- Excellent interpersonal and communication skills.
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