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Finance Assistant

2 weeks ago

Vancouver, Canada Nucleus Full time

**Supercharge your career at Nucleus Networks as our Finance Assistant**

What makes Nucleus different from other Managed IT Services providers? To start, our focus goes beyond just keeping the lights on. We work with every one of our clients to help supercharge their business, transforming their IT from a system that just needs support to one that is driving business results and helping them grow. We are one of BC’s top 5 Best Workplaces and a top 5 Finalist for BC’s Best Company, we pride ourselves on our culture, our unique approach to delivering rapid-response IT services, and our continued obsession with providing the best client experience possible.

We are a team of over 80+ experienced IT Professionals focused on providing industry leading IT Services to clients across Canada. With team members across Canada, India, and Manila, Nucleus has adopted a hybrid work model, allowing the majority of roles to work from anywhere as we have employees based all around the world.

For back to back years we’ve been recognized as one of BC’s Best Workplaces. We’ve also been recognized as one of North America’s top Managed IT Services Providers as well as one of the top ten MSPs in Canada. Our CEO is a Top 40 under 40 award winner and multiple members of our leadership team have been recognized as top experts in the industry.

Our vision is to be the best MSP in Canada for SMBs and we are looking for talented people who want to be a part of our journey and to help us get there

**Role Summary**

This is a hybrid role with the expectations of at least two (2) days a week in the office and three (3) days remote.

**Duties and Responsibilities**
- Perform order entry for ConnectWise Sell Invoicing and Purchase orders into Business Central.
- Reconcile credit card charges for Purchase Orders and follow up on missing receipts.
- Complete Bank Deposit into Business Central.
- Manage executive expense reports and track receipts.
- Review staff expense reports and verify receipts and taxes in ConnectWise.
- Review accounts receivable collections and identify and/or flag issues to the finance team.
- Perform accounts payable data entry & payment management.
- Collect and enter data for various financial spreadsheets and regularly assist the CFO in creating financial reports.
- Organize and file documents as needed. This includes electronic filing of accounts payable invoices daily.
- Assist with various administrative tasks including but not limited to scheduling and coordinating events, booking company travels & boardrooms, scheduling activities, ordering office snacks & supplies, and keeping the office space organized.
- Assist with new hire process including but not limited to greeting new hires, setting up desk space, ordering security access badges, arranging lunch and other administrative duties.
- Answer invoice-related questions and provide assistance to stakeholders, internal teams, and clients as needed.
- Attend finance department and company-wide meetings.
- Other duties as assigned.

**Knowledge/Skills/Requirements**
- At least 2 years of experience as a Finance Assistant, bookkeeper accounts payable/receivable and/or related industry experience.
- Knowledge and experience in bookkeeping, accounts payable/receivable and/or related field.
- Experience working with ERP system, Business Central is considered an asset.
- Strong organizational, attention to detail, presentation, and client service skills.
- Interpersonal skills: such as telephony skills, communication skills, active listening and client-care.
- Outgoing, positive attitude with a passion for multi-tasking and troubleshooting.
- Ability to learn new software quickly and efficiently.
- Typing skills to ensure quick and accurate entry.
- Computer savvy, including competent use of Word & Excel.
- Excellent mathematical skills.
- Understanding of data privacy standards; integrity & honesty.
- Self-motivated with the ability to work in a fast-moving environment.
- Team Player

**Perks**
- An award-winning culture and organization that focuses time and energy on YOU and fostering an awesome workplace
- Hybrid (on-site and remote) Environment
- Monthly Staff Socials - we offer an outgoing culture that provides lots of opportunities to connect with your co-workers
- EPIC customer service - to our external clients and internally to our colleagues
- Competitive Salary & Benefits including RRSP Matching
- Birthday's Off
- Nucleus Networks Inc. are Equal Employment Opportunity and Affirmative Action Employers. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, or disability status._