Finance Assistant

**Position Job Title**:Finance Assistant - Commissions

**Location**:Vancouver, BC

**Reports To**:Payroll and Commissions Supervisor

**About University Canada West**

University Canada West is an innovative business and technology-oriented, dynamic, and growing institution that was founded in 2005. Based in Downtown Vancouver, the university is defined by its close connections to the business community and a commitment to outstanding student services.

Here, at UCW, we connect recognized, well-established specialists and ambitious young professionals, so they learn from each other and thrive in our diverse environment. Together, we strive to create and maintain working environments that are inclusive, equitable, and welcoming.

We are privileged to do this work on the unceded, traditional territories of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and Sel̓íl̓witulh (Tsleil-Waututh) Nations. We thank them for having cared for this land since time immemorial, honour their graciousness to the students who seek knowledge here, and iterate our dedication to valuing the ongoing contributions of Indigenous peoples and communities.

**Primary Purpose**

The purpose of the Finance Assistant - Commissions position is to monitor and maintain student financial accounts, ensure the collection of tuition fees, process refunds to qualified students, and provide accounting-related services to the campus. Under general supervision, the Finance Assistant - Commissions is responsible for providing assistance, advice and guidance to support the
financial needs of students and to ensure the collection of funds and refund distribution.

**Specific Responsibilities**
- Demonstrate comprehensive knowledge of corporate financial policies and procedures, and diligently enforce them to ensure compliance within the organization.
- Deliver exceptional customer service when addressing student inquiries, effectively resolving issues and providing accurate information in a timely manner.
- Foster cohesive working relationships by actively engaging in internal and external communication channels, ensuring effective collaboration and coordination among stakeholders.
- Process the agent commission invoices, verify details and set up prompt payments.
- Perform accounting entries, ensuring accurate recording of financial transactions, and maintaining the integrity of financial data.
- Conduct regular reconciliation of commission accounts payable accounts, identify any discrepancies and take necessary corrective measures.
- Provide valuable support to the finance department by delivering accurate and timely information as required.
- Create, organize, and maintain agent commission invoices, ensuring all relevant information is accurately recorded.
- Perform data entry tasks in Excel, and effectively utilize spreadsheet functions to enhance data management and analysis.
- Develop and generate commission worksheets in Excel, utilizing advanced features and formulas to accurately calculate and track agent commissions, providing valuable insights for financial analysis and reporting purposes.
- Other duties as assigned.

**Position Requirements**

To be successful in the Finance Assistant - Commissions position, an individual must be committed to developing, maintaining, and demonstrating the following:
**Competencies**:

- Strong interpersonal and communication skills
- Excellent customer service, customer-focused approach
- Ability to demonstrate professionalism when addressing and resolving complaints, maintaining a calm and composed demeanour
- High attention to details
- Intermediate Excel skills
- Ability to complete work in a timely manner with accuracy and attention to detail
- Ability to work independently with minimum supervision as well as a team member
- Good judgment and ability to prioritize assignments to meet the deadlines

**Education and Experience**:

- 2 years of post-secondary education
- Basic training in office practices, accounting, and communication
- Office experience in a service-oriented, fast-paced environment
- Minimum one-year education in Finance or Accounting program
- Minimum one-year experience in accounting/finance area

**Job Types**: Full-time, Permanent

**Benefits**:

- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Flexible schedule
- Life insurance
- Paid time off
- RRSP match
- Tuition reimbursement
- Vision care
- Wellness program
- Work from home

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday

Supplemental pay types:

- Overtime pay

Application question(s):

- Are you legally authorized to work in Canada?

**Education**:

- DCS / DEC (preferred)

**Experience**:

- Finance/Accounting: 1 year (required)

Work Location: Hybrid remote in Vancouver, BC V6B 1V9