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Business Operations Advisor
2 weeks ago
**Job Description**:
**BUSINESS OPERATIONS ADVISOR**
**ACADEMIC STRATEGY & INTEGRATION**
NorQuesters are difference makers and we’re searching for someone dedicated to leading from where they are to join our Dean’s Office team as a Business Operations Advisor.
Reporting to the Dean of Academic Strategy and Integration (ASI), the Business Operations Advisor directly supports a designated group of academic leaders and program managers. This position independently executes on cyclical operational and administrative activities and is delegated additional tasks that support key business functions in the area.
Additionally, the Business Operations Advisor ensures that the ASI division financial management is provided with timely, accurate, and effective advice with respect to preparation and maintenance of program, project, and contract budgets (expenses, revenue, costing, forecasting). This includes responsibilities for ensuring the accuracy of financial analysis and information, conducting necessary budgetary investigations, and resolving other financial and business process issues.
Position duties require a high level of confidentiality, initiative, tact, independent judgement, interpersonal, and organizational skills, as well as detailed knowledge of ASI budgets, contracts, and projects. This position will require a comprehensive understanding of college HR, Finance, and Operations policies and procedures.
This position is partime (0.5 FTE).
**HOW YOU’LL MAKE A DIFFERENCE**
- Design proposal budgets and provide expertise to project leads.
- Maintain, track, and report on new and ongoing project budgets to ensure project and financial goals are being met.
- Maintain an understanding of trends and analyze reasonableness of monthly cash flow estimates.
- Monitor monthly expenditure reports and payroll reports to ensure budget forecasts stay within scope. Flag any issues to Dean and Academic Program Managers.
- Understand how new initiatives, enrolment changes, and other factors impact budgets and forecasting.
- Identify program and contract cost pressures and provide recommendations for cost containment and mitigation strategies.
- Adopt and provide input to process improvements initiatives in the area, recognize opportunities for improvement, and continually make recommendations to improve efficiency and engagement.
- Effectively communicate with Managers, Deans, faculty, and staff to ensure understanding.
- Support the cycle of recurring business activities by using excellent verbal and written communication skills to answer internal and external inquiries, trouble-shoot issues in systems, and create brand-compliant documents and functional spreadsheets that facilitate streamlined and transparent work.
- Create and maintain accurate records to allow for further analysis by the Dean and Academic Program Managers.
- Work closely with the Dean, Academic Program Managers, and Financial Services to ensure divisional forecasting and budgeting requirements are met.
- Complete forms, data entry, and process requirements accurately and within timelines; run PeopleSoft queries for further analysis by Dean and Academic Program Managers.
- Contribute to the relevant strategic and operational directions of the college, as they impact divisional business activites, ensuring full understanding and executing work requested.
**WHAT YOU BRING**
- Business Degree or Business Diploma and/or considerable relevant experience.
- 1+ years directly related experience in a post-secondary environment, financial services, or information management environment.
**WHAT MAKES YOU A DIFFERENCE MAKER?**
As a difference maker you bring:
- The understanding of financial principles and a strong aptitude for numbers and Microsoft Excel.
- Excellent organizational skills.
- The ability to take on a leadership role with a keen attention to detail and an ability to prioritize tasks and meet tight deadlines.
- Excellent communication, interpersonal, and relationship building skills.
- Excellent computer software knowledge and skills.
- Excellent analytical, problem-solving, and general computer skills.
- The ability to explain complex information in plain language.
- The ability to perform in a high volume, fast paced work environment.
- Knowledge and understanding of operational needs and administrative processes in an office setting.
- Experience in a post secondary institution is an asset.
**SALARY**: $24,564-$31,927 reflective of what you bring, AKA your education and experience. This is a parttime (0.5 FTE) permanent position with immediate access to our great pension and benefit programs.
**We offer flexible work options. **We strive for balance between a flexible work environment, connectedness to the campus community, and ensuring NorQuesters are set up to succeed in their roles and responsibilities.
**COMPETITION NUMBER**:
**_
Difference Makers._** If we were to describe what NorQuest College is, we’d say these two word
