Ap/ar Coordinator

2 weeks ago

Calgary, Canada Ambipar Response Canada Inc Full time

At Ambipar Response Canada, we invest in our employees and take pride in fostering growth as you work towards a career in the environmental industry. We offer an energetic, dynamic, and supportive team environment, shaping you to be a leader in your role. Our dedication includes many perks, such as:

- Health & Dental Benefits
- Health Spending Account
- RRSP Matching Program
- Growth Opportunities & Mentorship
- Tuition/Professional Development Reimbursement
- Flex Days
- Employee Assistance Program

THE OPPORTUNITY

Ambipar. is currently seeking an AR/AP Coordinator based out of Calgary, Alberta. The successful individual will support the day-to-day functions of both accounts payable and accounts receivable teams. This full-time, in-office position supports the Finance department by ensuring accurate processing of financial transactions and maintaining strong vendor and customer relationships.

This is a hybrid Accounts Payable/Accounts Receivable position. The specific responsibilities and focus of the role may shift over time based on the evolving needs of the company. Depending on business priorities, the role may lean more heavily toward Accounts Payable or Accounts Receivable at any given time.

**RESPONSIBILITIES AT HAND**

Accounts Payable:

- Timely and accurate approval/processing of vendor invoices, employee and credit card expenses in Replicon and Quickbooks Assistance with the preparation of weekly payment runs, including invoice scanning and bill payments in Quickbooks
- Assistance with management of shared accounting inbox - handling external/internal inquiries, forwarding invoices for submission or approval, and timely action/response of all inquiries
- Timely reconciliation of vendor accounts
- Assistance with meeting month end close requirements
- Maintenance and organization of accounts payable files in SharePoint
- Ad hoc tasks as required

Accounts Receivable:

- Providing project managers with detailed time and expense billing summary package for invoicing
- Preparing
invoicing, complete with additional backup as required and ensuring all management approvals have been obtained.
- Invoice submissions and collections
- Updating operational and financial spreadsheets
- New project set up in Replicon and QuickBooks
- Updating SharePoint files and folders
- Assisting with meeting month end close requirements
- Ad hoc tasks as required

REQUIRED QUALIFICATIONS
- 2+ years of strong administrative/data entry experience
- High attention to accuracy, detail-oriented, and highly organized
- Must have a strong ability to manage multiple tasks and deadlines on your own, without micromanagement
- Ability to work under pressure in a fast-paced and large volume environment
- Intermediate proficiency in Microsoft Excel
- Experience with QuickBooks and/or Replicon preferred, but not required
- Experience with client invoice submission portals (Open Invoice, Pandell, ENFOS etc) preferred, but not required
- Accurate manual data entry (excel spreadsheets, ERP systems)
- Must possess excellent communication and problem-solving skills
- Strong organizational, time management and interpersonal skills are required
- Team player: Flexible, courteous, and supportive of teammates.

Note: This is an entry-level role and is most suited towards those with less than 5 years experience.

Does this sound like you? If so, we can’t wait to hear from you and potentially have you join our team

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