Office Coordinator

1 week ago

Ottawa, Canada Epiphan Video Full time

**Based out of our Kanata office**, we have a current opening for an **Office Coordinator **who will become a part of the operations department.

**Responsibilities include**:

- Receptionist directing phone enquires and correspondence to appropriate departments or staff through Zoom Meeting.
- Serve as the go-to person for all office related needs including purchasing and maintenance of office equipment, hardware, software, and kitchen food and supplies
- Invoicing clerk responsible for entering all courier, freight, and customs brokerage shipments and review the accuracy of all charges.
- Aid in customer shipments using couriers. Input & track courier shipments and follow up with any logístical issues.
- Assist in sales order processing (payment processing & issuing purchase invoices).
- Provide creative input and assist in creating new corporate promotional materials (SWAG).
- Provide administrative support to the social event committee and participating in event planning.
- Serves as the company travel coordinator who arranges business travel and accommodations.
- Other responsibilities as assigned.

**Experience & Qualifications**
- Minimum 2 years related administrative experience in an office environment
- College Diploma or University degree in business or office administration or a related discipline.
- Advanced proficiency using GSUITE and Microsoft Office software, and MacOS or Windows operating system.
- Proficient in Atlassian and Zoom Meeting an asset
- Strong interpersonal and communication skills.
- Detail oriented with the ability to solve problems and identify workable solutions.
- Ability to be flexible and multitask. Adaptive to changing priorities and prioritizing multiple projects.

**To Apply**:
**Job Types**: Full-time, Permanent

**Salary**: $42,000.00-$50,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Discounted or free food
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Tuition reimbursement
- Vision care

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Ottawa, ON K2K 3H4: reliably commute or plan to relocate before starting work (preferred)

**Education**:

- DCS / DEC (preferred)

**Experience**:

- Office Administrator / Office Assistant: 2 years (preferred)

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