Associate Vice President

Reporting to the Vice-President, Administration and Chief Operating Officer (the “VP”), the overall mandate of this position is to support the VP, with the on-going development, implementation and oversight of NOSM University’s (the “University’s”) operational framework including, but not limited to, operational policies, processes and resources that meet the needs of the administration and academic programs, learners, faculty and staff members, internal and external partners and stakeholders (e.g. communities, provincial, federal and local government, and a variety of health/medical organizations). This is accomplished by identifying needs, collaboratively developing services to meet those needs and monitoring effective delivery. An important aspect of the position is to ensure the efficient and effective management of the resources and diverse systems essential to the University’s educational and research mission.The focus of these functions is to collaborate with, support and facilitate all parts of the University in fulfilling their roles and functions, as well as ensuring the efficient and effective strategic management of the University’s resources and that all Board policies are followed.Specifically, the Administration portfolio has a strong emphasis on operational planning, development and implementation of administrative support, financial accountability, strategic direction, stewardship of resources and customer service, both within the University and with the University’s many stakeholders and partners.

**Responsibilities**:
**Job Duties - General**: In supporting the VP and Chief Operating Officer, the AVP, Finance & Administration may hold lead roles in:

- Leadership & Community Engagement_
- Provides leadership across all NOSM University sites in Northern Ontario in developing a culture that promotes the values and mission of the University and associated academic programming, while respecting and integrating with regional culture and practice.
- Facilitates the development of a mechanism for community input and involvement in regional programming, and where possible, fosters innovation to enhance healthcare delivery and health system function.
- Represents NOSM University in local, regional, provincial, national, and international affairs in relation to NOSM University’s administrative operations.
- Manages the collaborative relationship that exists between this portfolio and with other portfolios within NOSM University and external to NOSM University.
- Collaborates with external agencies (e.g. COFM, AFMC CaRMS, Government) on developing financial cases for the University programs.
- Administration & Fiscal Responsibility_
- Implements the administrative structure, Operations Portfolio communication strategies, and linkages with NOSM University required to support the mission and goals of the University.
- Supports effective operation of academic programming, including the academic undergraduate, postgraduate medical education, CEPD, masters’ and health sciences programs.
- Maintains financial accountability for the portfolio operating budget and provides input to the overall University budget as a non-voting member of the Executive Group.
- Develops and maintains the annual budgets for the Portfolio which includes reporting and accountability to monitor and to make decisions regarding allocations. Provides annual reporting of costs, costs overruns, cost saving opportunities across the various elements of the Academic unit. Coordinates the plans for capital acquisitions.
- Provides mentorship to members of the Dean’s Cabinet (“Cabinet”), Executive Group, Management Group, staff, faculty and other stakeholders as it pertains to operational accountability and fiscal responsibility.
- Plans, budgets and oversees new initiatives and projects and makes recommendations to the VP Administration and Chief Operating Officer and/or to Cabinet.
- In conjunction with the Director, Finance, develops presentations to Budget Committee and annual review of all unit budgets
- Oversees the development and implementation policies and procedures of NOSM University, including specific portfolio policies/procedures and for the programs of NOSM University.
- Develops and Chairs relevant committees in support of the mission -. Participates as a member of relevant operational and administrative committees of the University and maintains liaison with other appropriate committees of the University as needed.
- Resolves employee complaints, interpersonal conflicts, and incidents including accidents, health and safety concerns, work refusals, and investigations.
- Strategic Planning and Corporate Services_
- Oversees the development and consolidation of short and long-term strategic and operational plans for the Administration and Operational Support Portfolio, in collaboration with the other Portfolios and in accordance with the Board goals and objectives.
- Ensures corporate compliance w