Facility and Communications Coordinator

**Facility and Communications Coordinator**

**Facility and Communications Coordinator**
**St. Paul Anglican Church, Nanaimo BC**
**Part-time - 15 hours per week (in office)**

**ABOUT US**

We are an open and affirming Christian community that welcomes all who seek companionship, spiritual nourishment, and meaningful worship. Located in Nanaimo since 1861, St. Paul’s has been a beacon of light and a place of gathering for ministry and community service for over 160 years.

**WHO WE ARE LOOKING FOR**

We are seeking a **Facility and Communications Coordinator** to oversee the day-to-day use and upkeep of our facilities and to support the church’s outreach and presence through communications and social media. The successful applicant will play a key role in maintaining the smooth operation of our Centre for Ministry and Community Service and in helping build a hospitable, organized, and connected environment for both parishioners and community users.

This is a part-time position requiring 15 hours per week, Monday to Friday.

**KEY RESPONSIBILITIES**
- Serve as a welcoming first point of contact for parishioners, renters, and visitors.
- Maintain the facility use calendar and liaise with both internal and external user groups.
- Assess rental requests for alignment with our Ministry Plan; meet with renters to tour the building and complete agreements.
- Use Excel spreadsheets to track rental income, user group details, parking assignments, and insurance status.
- Manage parking stall rentals, maintain waiting lists, and follow up on unauthorized usage with appropriate firmness. Maintain up-to-date records of user groups, including agreements, deposits, payments, insurance, and receipts in cooperation with the Treasurer.
- Ensure all external users hold valid liability insurance; provide resources (e.g., DBC Aon link) as needed.
- Oversee short-term agreements and key distribution; maintain a current key log.
- Coordinate and schedule routine and emergency facility maintenance and inspections (e.g., HVAC, elevator, fire inspections, janitorial, lawn/snow care, etc.).
- Receive and verify invoices for maintenance work to ensure accurate billing and completion of services.
- Ensure annual contracts and subscriptions (e.g., Enteliweb, SOCAN) are current.
- Collaborate with the Parish Administrator to ensure coverage of essential office duties; willingness to learn key tasks of that role is required.
- In consultation with the Incumbent and Churchwardens, manage and develop the parish’s social media presence (Facebook, Instagram), website content, and video/livestreaming (Vimeo).
- Engage constructively with a diverse public, including occasional encounters with challenging individuals in a downtown setting.

**QUALIFICATIONS**
- Minimum 2 years’ experience in an administrative or coordination role.
- Excellent interpersonal, organizational, and communication skills.
- Ability to maintain confidentiality
- Intermediate to advanced competency in Microsoft 365, Excel, and web-based communication tools (Vimeo, Facebook, Instagram).
- Strong attention to detail, with the ability to prioritize and respond to shifting demands.
- Comfortable working independently and in a collaborative team setting with both staff and volunteers.
- Calm and confident approach when engaging with the public, including in complex or sensitive situations.
- Familiarity with Anglican church life and Christian ministry is an asset.

**WHAT WE OFFER**
- A collaborative and caring workplace environment that values community, inclusion, and service.
- The opportunity to contribute to the life and ministry of a long-standing, respected downtown parish.
- Flexible scheduling within the Monday to Friday workweek.

**TO APPLY**

**Contact**:
Joy Adams Bauer
Churchwarden responsible for human resources

**Application deadline**: August 25, 2025
**Work location**: St. Paul Anglican Church, Nanaimo, BC

**Job Type**: Part-time

Pay: From $22.00 per hour

**Education**:

- AEC / DEP or Skilled Trade Certificate (preferred)

Work Location: In person