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Controller

3 weeks ago

Richmond Hill, Canada MaxPeople Full time

**About Us**

MaxPeople is a professional Human Resources consulting firm offering HR, Training, Recruitment and Employment Law services to clients in need of an effective people strategy to grow their business. We provide services to small and mid-size organizations with the necessary Human Resources infrastructure and the employment law services required for growth.

**About Our Client**

Community Living York South (CLYS) is a not-for-profit organization that provides support services to children, youth, adults and seniors who have an intellectual disability and live in Southern York Region. Support is also provided to the families. Their Mission is to empower people with an intellectual disability to live, learn, work and participate in their community.

Across the province, Community Living York South is one of 117 membership agencies of Community Living Ontario.

**What you’ll be doing**:
The Controller will work closely with the Director of Finance and senior leadership team to ensure effective, accurate, and timely management of all financial matters for the Association by ensuring all services are delivered in accordance with legislative, regulatory, and funding requirements. The Controller will oversee activities related to cost and general accounting, budgeting, internal financial reporting, accounts payable and receivable, payroll, risk management and external financial reporting.

**Financial accounting and reporting**
- Develop and maintain timely and accurate financial statements and reports that are appropriate for the users and in accordance with generally accepted accounting principles (GAAP)
- Develop, implement, and ensure compliance with internal financial and accounting policies and procedures
- Manage the accounting function ensuring efficient systems, process and controls that meets the needs of the business today and the future
- Ensure that all statutory requirements of the organization are met including Charitable Status,
- Withholding Payments (CPP, EI), Income Tax, Harmonized Sales Tax (HST), Employer Health

Tax
- Prepare all supporting information for the annual audit and liaise with the Board's Financial Oversight of Committee and the external auditors as necessary
- Document and maintain complete and accurate supporting information for all financial transactions
- Develop and maintain financial accounting systems for cash management, accounts payable,

accounts receivable, credit control, donations, Passport, and petty cash
- Reconcile bank and investment accounts
- General journal adjusting entries as required
- Review monthly results and implement monthly variance reporting
- Manage the organization’s cash flow and prepare cash flow forecasts in accordance with policy
- Manage the organization’s donation record keeping and receipting functions
- Oversee the accounting functions including maintenance of the general ledger, accounts payable, accounts receivable and payroll
- Develop and implement policies and procedures to ensure that human resources and financial
- information is secure and stored in compliance with current legislation
- Manage the acquisition of capital assets and ensure that assets are properly recorded, amortized, and disposed of as appropriate
- Prepare annual charitable return in a timely manner as appropriate
- Liaise with the Financial Oversight Committee and/or the Board of Directors as appropriate
- Assist the Director of Finance and the Board with financial reporting as required at the Financial
- Oversight Committee meetings, Board meetings and the Annual General Meeting
- Ensure Pay Equity compliance
- Ensure compliance of reporting requirements for the following: Ministry of Children; Community & Social Services; United Way; Special Grant reporting
- Trillium Foundation and other grants received; any other reporting requirement as identified from time to time

**Payroll**
- Act as a backup for bi-weekly payroll processing
- On an ongoing basis, ensuring that efficient and effective systems, procedures, processes, and controls are in place so that employees are paid in a timely and accurate manner.
- Process and submit statutory and benefits remittances on time in a backup capacity
- Issue annual T4s and T4As in a backup capacity
- Develop payroll reports as required for financial analysis

**Budget preparation**
- Establish guidelines for budget and forecast preparation, and prepare the annual budget for the organization in consultation with the Executive Director, Director of Finance, and Treasurer and/or Financial Oversight Committee

**Operations**
- Support the Directors of Operations, Director of Community Development and the Management team to identify, develop and achieve Association’s short
- and long-term priorities and develop systems, processes and policies to support the achievement of them in a cost-effective manner.
- On an ongoing basis, evaluate and prioritize activities, and focus on people resources against key busines